Information Governance and Digital Records Analyst (Legal/Compliance Background)

Software Guidance & Assistance, Inc., (SGA), is searching for an Information Governance and Digital Records Analyst (Legal/Compliance Background) for a contract assignment with one of our premier Utility services clients in Tampa, FL.

Responsibilities :

• Responsible for supporting the legal and compliance requirements with respect to digital file and document management, records management policies and procedures for digital files and documents, and implementation and training regarding digital tools and governance frameworks for digital files and documents.
• Ensures corporate records are stored electronically in a manner that complies with firm and its subsidiaries' (the "Company”) records retention management policies and procedures and applicable law and regulations, reducing risks relating to over- and under-retention of digital corporate records and data.
• Assist business units throughout the Company to implement digital tools as directed by the Legal Services Department to store, manage and dispose of digital files and records in compliance with Company records management policies and procedures and applicable laws and regulations, and provide ongoing support to business units with respect to continued compliance. (40%)
• Develop and provide training to business units throughout the Company regarding Information Governance and Digital Records Management compliance. (20%)
• Liaise with the Technology, Ethics & Compliance, and other departments to ensure alignment with related Company initiatives and projects regarding Data Governance, Compliance, Records Management and similar matters, in particular working closely with the Data Analytics and Cyber Security teams. (10%)
• Perform legal research, including but not limited to, searches on Westlaw, Lexis-Nexis, Practising Law Institute, and related sources. Incorporate the research into memoranda to the attorney for review and use. Draft and edit business and legal letters, memoranda and other correspondence, as well as routine legal documents. Utilize department's case management system, CounselLink. (10%)
• Assist with implementation and compliance with litigation/legal holds of digital records. (10%)
• Participate in cross-functional teams and develop areas of subject matter expertise as appropriate to support related company initiatives and opportunities to remain professionally challenged and engaged, e.g., data governance, records management, . Establish and maintain a network of internal subject matter experts to identify and improve business acumen and quality of communications. (10%)
• Indirect Supervision: Provide project leadership as required.
• RELATIONSHIPS
• Key Internal: Must effectively interact with firm and its subsidiaries, Officers, Senior Management, and team members across all companies at all levels.
• Key External: Must develop and maintain key relationships with vendors and service providers, consultants, industry contacts, law firms, and our experts.
  
  

Required Skills:

• Bachelor's Degree from a regionally accredited college in Business, Compliance, Law, Technology/Data, or any other related field of study.
• Minimum of three (3) years of experience related to legal operations, compliance, information governance, records management, and/or a portion of the Duties & Responsibilities of this position.
• Excellent written, oral, and interpersonal communication skills including the ability to be familiar and maintain a working knowledge of the operations, standards, and procedures of firm and its operating companies.
• Occasional travel and flexibility to work outside normal business hours required.
• JOB RELATED DIMENSIONS
• Building Organizational Relationships
• Business & Job Knowledge
• Communication/Presentation Skills
• Judgment
• Negotiation
• Ownership & Excellence
• Produce Results
• Teamwork
• Work Safely
  
  

Preferred Skills:

• Working in electric or natural gas utility industry; digital records management experience; working in the legal or compliance areas; project management experience or certification; or other experience related to the position is desirable.
  
  

SGA is a technology and resource solutions provider driven to stand out. We are a women-owned business. Our mission: to solve big IT problems with a more personal, boutique approach. Each year, we match consultants like you to more than 1,000 engagements. When we say let's work better together, we mean it. You'll join a diverse team built on these core values: customer service, employee development, and quality and integrity in everything we do. Be yourself, love what you do and find your passion at work. Please find us at https://sgainc.com/ .

SGA is an Equal Opportunity Employer and does not discriminate on the basis of Race, Color, Sex, Sexual Orientation, Gender Identity, Religion, National Origin, Disability, Veteran Status, Age, Marital Status, Pregnancy, Genetic Information, or Other Legally Protected Status. We are committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and our services, programs, and activities. Please visit our company EEO page to request an accommodation or assistance regarding our policy