Spare Parts Supervisor

Scope

Perform duties to monitor and maintain the accuracy of equipment parts inventory in support of plant operational and maintenance activities, and assist maintenance with parts identification, forecast goals and objectives for the department and strive to meet them. Work within the limits of standard or accepted practice. Continuously supports Sofidel’s Employee Personal Practice Policy.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Support Sofidel America’s Good Manufacturing Practices and HACCP to promote a safe, sanitary and hygienically sound workplace.
• Is responsible for his/her staff recruitment, professional growth and motivation and coordinates the activities of the Spare Parts Warehouse.
• Adjust inventory records when parts are received or withdrawn from inventory. Generate and issue reports on parts inventory utilization. Provide detailed information to deplete inventory for loss of parts to account for events such as theft or misplacement.
• Ensure an adequate supply of parts is available in inventory and ensure accurate and complete records of every part, on all equipment, maintaining a physical and computerized inventory control sheet. Assist in the updating and maintenance of work order processing software.
• Ensures that administrative processes regarding activities related to the purchase and procurement of spare parts are properly and efficiently managed; adjusting inventory records when parts are received or withdrawn from inventory keeping stock within planned levels, maintaining stock levels are exactly reported in inventory sheets.
• Identify and research machine parts to be purchased. Assist production and maintenance with identification of parts, determine sourcing for parts, supplies and services required.
• Contact and coordinate purchase of materials, goods and services with outside vendors establishing price and terms. Contact vendors and distributors to verify charges for items received, to ensure proper credit for items not delivered, core credits, and regarding warranty claims, when necessary.
• Contact and coordinate with other manufacturing plants and assist with the acquisition or identification of parts required. Prepare parts for shipment to other company locations or to outside vendors for processing.
• Uphold budgetary requirements to maintain inventory levels. Investigate and report on budget variances related to inventory issues. Checks and compares invoices of parts and materials received for accuracy of orders. Collaborate with the Accounting Office to resolve any problems in the purchase invoicing.
• Constantly interfaces with operational managers in order to evaluate the best technical features of products/services that need to be researched, and to define supply specifications
• Manages working relationships with suppliers and negotiates prices and purchasing conditions in compliance with Group policies to guarantee the purchase of goods and services needed at production plant in compliance with policies and procedures defined by the relevant Corporate Functions.
• Make sure that bi-weekly payroll of personnel is accurate and submitted in a timely manner to payroll.
  
  
  

Other Duties May Include

• Perform or assist with any operations, as required to maintain workflow, meet schedules and quality requirements. Notify supervision of unusual equipment or operating problems or the need for additional material and/or supplies.
• Maintain safe work area and comply with safety procedures, equipment operating rules and keeping work area in a safe, clean and orderly condition.
• Participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specific level of knowledge pertaining to new developments, requirements, policies and regulatory guidelines.
• Perform other related duties as assigned.
  
  
  

Tools And Equipment Used

Employee will use computer and peripherals, standard and customized software applications, tools and usual office equipment.

Education/Experience: High School Graduate or GED. Possess basic computer skills; or one to three months related experience and/or training; or equivalent combination of education and experience. Prior experience with inventory management required (SPWS), a plus (SPWA) Parts counter for Maintenance and Production and SAP experience is a plus, acquires the ability to respond and support emergency requirements for spare parts.

Language Ability

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and quality and procedure manuals.

Math Ability

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Certificates, Licenses And Experience

Lift experience a plus

Physical Demands: Lift/Carry Requirements:

Stand

C (Constantly)

10 lbs. or less

C (Constantly)

Walk

C (Constantly)

11-20 lbs.

F (Frequently)

Sit

O (Occasionally)

21-50 lbs.

F (Frequently))

Handling /Fingering

C (Constantly)

51- 100 lbs.

O (Occasionally)

Reach Outward

C (Constantly))

Over 100 lbs.

N (Not Applicable)

Reach Above Shoulder

F (Frequently)

Push / Pull

Climb

O (Occasionally)

12 lbs. or less

F (Frequently)

Crawl

O (Occasionally)

13-25 lbs.

F (Frequently)

Squat or Kneel

O (Occasionally)

26-40 lbs.

F (Frequently)

Bend

O (Occasionally)

41-100 lbs.

F (Frequently)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5 hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5 hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5 hrs/day)

Other Physical Requirements

Vision (Near, Distance, Color, Peripheral, Depth Perception) Sense of Sound (within normal range)

Sense of Touch

WORK ENVIRONMENT

Personal protective equipment (PPE) is required when in the plant and warehouse areas. PPE will include safety shoes, eye and ear protection, reflective vests and hairnets or hats along with any other necessary protection. Temperatures in the plant/warehouse can range a great deal from season to season. The employee will be exposed to considerable paper dust and employees will also be exposed to noise levels that will require hearing protection.

Acknowledgement

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

Please be advised that there has been increased activity of identity theft and internet scams by means of fake employment offers. It is Sofidel America’s policy NOT to request any sensitive personal information and/or banking information until the end of the hiring process (bank account, routing number, SSN, etc.). We strongly advise all candidates to double check email addresses, phone numbers and webpage links as well as not share any personal information without verifying the authenticity of the request.

EEO/AAP/M/F/D/V