AP Specialist

SUMMARY OF POSITION

The AP Specialist is responsible for managing the full cycle of accounts payable for both general & administrative (G&A) and construction projects, ensuring accurate and timely processing of vendor invoices, subcontractor payments, and project-related expenses.

ESSENTIAL FUNCTIONS

Accounts Payable & Vendor Management

• Process all vendor invoices, ensuring proper approvals, coding to correct G&A or construction project accounts, and adherence to payment terms.


• Verify and process subcontractor invoices, including lien releases, insurance certificates, and compliance documentation.


• Track and reconcile retention, progress billings, and final subcontractor payments in accordance with contracts.


• Manage vendor relationships, resolving discrepancies, late payments, and billing questions.


• Ensure accurate setup and maintenance of vendor accounts in Sage Intacct

General Accounting & Compliance

• Ensure AP transactions comply with GAAP, internal controls, and company policies.


• Prepare and maintain accurate records for audits and internal reporting.


• Reconcile AP sub-ledgers to the general ledger monthly and support month-end close activities.


• Assist with process improvements to streamline AP workflow and improve efficiency


• Maintaining vehicle spreadsheets and tracking

• Managing vehicle insurance disbursements and distribution of insurance cards


• Tracking vehicle maintenance and repairs


• Coordinating vehicle car wash scheduling

• Provides support on special projects as needed 

REQUIRED QUALIFICATIONS

• High School Diploma, GED or equivalent experience

• Minimum 3-5 years of relevant professional experience


• Knowledge of job cost accounting.


• Experience with Sage Intacct a plus.

SKILLS AND COMPETENCIES

• Strong analytical and problem‑solving skills


• Effective written and verbal communication


• Strong organizational skills, attention to detail, and analytical mindset

PHYSICAL DEMANDS

This role may require prolonged periods of sitting, standing, or working at a computer. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions

WORKING ENVIRONMENT

Work is primarily conducted indoors with varying environmental conditions such as fluorescent lighting.