Inventory Coordinator

Position Summary

Steven Automotive Group is seeking a highly organized and detail-oriented Inventory Coordinator to support the Used Vehicle Department by coordinating the movement of vehicle inventory from acquisition through frontline readiness. This position is responsible for tracking inventory, coordinating reconditioning, maintaining accurate records, and ensuring vehicles are available for sale as quickly and efficiently as possible.

The Inventory Coordinator serves as the communication hub between the Buying Team, Service Department, Detail Department, Sales Team, and outside vendors to ensure inventory moves seamlessly through each stage of the process.

Essential Duties & Responsibilities

Inventory Coordination

• Monitor and track vehicle inventory from acquisition through retail sale.
• Update inventory management systems with accurate vehicle status information.
• Ensure inventory records are complete and accurate.
• Assist with inventory audits and reconcile discrepancies.
• Coordinate vehicle transfers between dealership locations.

Reconditioning Coordination

• Schedule vehicles for inspections, mechanical repairs, detailing, and photography.
• Monitor vehicle progress through each phase of reconditioning.
• Communicate delays and work with department leaders to resolve bottlenecks.
• Ensure vehicles are front-line ready within company turnaround standards.

Merchandising Support

• Verify vehicles are photographed and listed online promptly.
• Ensure vehicle descriptions, pricing, and equipment information are accurate.
• Coordinate pricing updates with management when necessary.
• Assist in maintaining inventory presentation standards.

Administrative Support

• Coordinate title and documentation requirements with Accounting and Title Clerks.
• Process vendor invoices and maintain vehicle files as assigned.
• Prepare reports on inventory aging, vehicle status, and reconditioning progress.
• Maintain communication with transportation vendors regarding incoming and outgoing inventory.

Team Collaboration

• Work closely with the Used Car Manager, Inventory Manager, Buyers, Service Advisors, Technicians, and Sales Managers.
• Provide inventory status updates to dealership leadership.
• Assist with special projects and process improvement initiatives.

Qualifications

• High school diploma or GED required.
• Previous dealership, inventory, logistics, or administrative experience preferred.
• Automotive industry experience preferred.
• Strong organizational and time management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and dealership management systems (CDK experience preferred).
• Ability to manage multiple priorities in a fast-paced environment.
• Valid driver's license with an acceptable driving record.

Knowledge, Skills & Abilities

• Strong organizational and planning abilities.
• Excellent communication and follow-up skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Problem-solving and critical thinking skills.
• Ability to work independently and collaboratively.
• Strong customer service mindset.
• High level of accuracy and attention to detail.

Physical Requirements

• Frequently walk the dealership lot and service areas.
• Sit for extended periods while using a computer.
• Occasionally lift up to 25 pounds.
• Operate company vehicles as needed with a valid driver's license.

Work Environment

This position works in both an office and dealership environment and requires frequent interaction with the Sales, Service, Parts, Accounting, and Detail Departments, as well as outside vendors and transportation companies.

Key Performance Indicators (KPIs)

Performance may be evaluated based on, but not limited to:

• Average Days to Frontline
• Inventory Accuracy
• Reconditioning Turnaround Time
• Inventory Aging
• Vehicle Listing Timeliness
• Vehicle Transfer Completion
• Title and Documentation Accuracy
• Inventory Audit Accuracy
• Communication and Project Follow-Through

Benefits

Eligible employees may receive:

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Employee Vehicle Purchase Program
• Employee Discounts
• Paid Training
• Career Advancement Opportunities

Core Expectations

At Steven Automotive Group, every employee is expected to:

• Demonstrate integrity, accountability, and professionalism.
• Communicate effectively across departments.
• Maintain accurate records and protect company assets.
• Deliver exceptional internal and external customer service.
• Support operational efficiency and continuous improvement.
• Follow all company policies, manufacturer standards, and safety procedures.

Steven Automotive Group is an Equal Opportunity Employer and is committed to fostering a workplace where employees can grow professionally while delivering exceptional service to our customers.