What are the responsibilities and job description for the 2026-2027 Administrative Assistant III - Socorro High School position at Socorro High School?
JOB TITLE: Socorro High School Administrative Assistant III
SUMMARY OF POSITION/PURPOSE:
To assure the smooth and efficient operation of the school office so that office operations fully support the students' educational program.
SUPERVISOR:
Site Administrators
SUPERVISES:
Office Assistants
EDUCATION REQUIRED/PREFERRED:
High School Diploma
EXPERIENCE REQUIRED:
None
EXPERIENCE PREFERRED:
Two years administrative assistant experience
CERTIFICATE/LICENSE:
None
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Runs daily attendance reports.
- Prints individual student attendance reports.
- Makes calls to parents regarding absenteeism.
- Responsible for student daily check out or check in procedures.
- Keeps all information current for STARS reporting.
- Compiles data for the STARS reports.
- Submits STARS attendance reports to the Central Office on a twenty-day basis.
- Prints form letters to parents for 3, 5 and 10 day absences.
- Notifies parents by telephone when their student has exceeded the attendance policy and is in danger of being dropped.
- Updates student information in their active files and on the computer.
- Keeps, updates and posts student active files.
- Keeps Special Education student count current for the school.
- Assist in the preparation of the end of the year report.
- Keeps a file of all student activity absences.
- Keeps records of all drop outs and withdrawals and reasons for their actions.
- Compiles and submits the ethnicity report.
- Keeps a file on each student with general information pertaining to that student, (e.g. student schedule, copies of failure notices, report cards, notes from parents, doctors, etc.).
- Responsible for maintaining records of teacher substitutes.
- Responsible for seeing that the substitute teacher signs in on time and is taken to the proper classroom.
- Submits a 20-day substitute report on a monthly basis.
- Files substitute reports in teacher files.
- Maintains staff leave requests and compiles the leave report.
- Maintains time sheet records and submit a monthly record to the Central Office for all non-certified employees.
- Builds templates for reports that need to be generated on the school computer.
- Assists with daily office tasks such as answering phones, waiting on students and parents, writing re-admits.
- Type correspondence for principal.
- Completes other tasks as assigned associated with the position
WORKING CONDITIONS AND PHYSICAL EFFORT:
Employee's work:
|
Standing |
15% |
Inside |
98% |
|
Walking |
15% |
Outside |
2% |
|
Sitting |
70% |
|
|
|
Total |
100% |
|
100% |
Requirements While Performing Job:
|
Physical Activity |
Daily: Yes/No |
Description |
|
Twist: Waist |
Yes |
|
|
Wrist |
Yes |
|
|
Neck/Shoulder |
Yes |
|
|
Stoop, bend |
Yes |
|
|
Squat, kneel or crawl |
Yes |
|
|
Repetitive motions of hands or wrists |
Yes |
|
|
Run |
No |
|
|
Climb ladders, stairs, or equipment |
No |
|
|
Ride equipment |
No |
|
|
Walk on uneven terrain |
No |
|
|
Fine finger dexterity |
Yes |
|
|
Manual dexterity |
Yes |
|
|
Reaching above shoulders |
Yes |
|
|
Reaching at shoulder height |
Yes |
|
|
Reaching below shoulders |
Yes |
|
|
Other |
|
|
Requirements for pushing, lifting, pulling, or carrying obstacles of weight
|
No. of lbs. from the floor |
Push |
Pull |
Lift |
Carry |
Frequency: Explain if daily/weekly/monthly/once in a while |
|
0-25 |
|
|
X |
X |
Daily |
|
26-50 |
|
|
X |
X |
Weekly |
|
51-150 |
|
|
|
|
|
|
Above 150 |
|
|
|
|
|
|
No. of lbs from chest high |
|
|
|
|
|
|
0-25 |
|
|
X |
X |
Weekly |
|
26-50 |
|
|
X |
X |
Once in a while |
|
51-150 |
|
|
|
|
|
|
Above 150 |
|
|
|
|
|
|
No. of lbs. over head |
|
|
|
|
|
|
0-25 |
|
|
X |
X |
Once in a while |
|
26-50 |
|
|
|
|
|
|
51-150 |
|
|
|
|
|
|
Above 150 |
|
|
|
|
|
Must be capable of working under unusual conditions such as:
|
Chemicals, skin irritants such as soaps, cleaning agents and others |
|
|
Cold/heat of outside work |
|
|
Confined spaces such as crawl spaces and other small areas |
|
|
Contact with the public |
Yes |
|
Dampness |
|
|
Electrical |
|
|
Explosives, flammables, gas, paint thinners |
|
|
High work spaces |
|
|
Machine noise |
Yes |
|
Radiation |
|
|
Sun |
|
|
Vibration |
|
|
Protective equipment required |
|
Vision Demand and Capabilities/Hearing Demands and Capabilities
|
Normal night vision |
|
|
Normal depth perception |
X |
|
Normal depth vision |
X |
|
Normal color vision |
X |
|
Red/Green/Amber color vision |
X |
|
Uncorrected Vision |
|
|
Corrected Vision |
X |
|
Hearing essentially normal |
X |
|
Some high tone loss |
|
|
Significant high tone loss |
|
|
Low tone loss |
|
|
Other requirements: Corrected hearing |
X |
This position will be paid according to the Administrative Assistant Salary Schedule: https://drive.google.com/file/d/1CvK2EWs3RkdusJv6LFYKTjV-rGgWJBh9/view?usp=sharing
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
Receptionist skills including but not limited to answering the telephone; effective communication with parents, students, and school staff; basic computer skills
PREFERRED:
Proficiency with Microsoft Office Professional Suite
PRIMARY JOB LOCATION:
Socorro High School Front Office
TERMS OF EMPLOYMENT (LENGTH OF CONTRACT):
Board Approved Calendar plus extended days
EVALUATION PERFORMED BY:
Site Administration
Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety.