What are the responsibilities and job description for the Grants Manager position at Society of St?
Position Overview
The Grants Manager is responsible for the full lifecycle management of SVDP Louisville’s grant portfolio — currently representing approximately $4.25 million in annual revenue, including federal housing-related funding and private foundation grants. This role converts an existing contractor relationship to a permanent staff position, bringing institutional knowledge, compliance ownership, and strategic prospecting capacity in-house.
SVDP Louisville has a strong Finance team that tracks grant spending and program teams that submit receipts connected to specific grant budgets — a model validated by peer organizations. The Grants Manager owns the funder-facing side: relationships, compliance, reporting, and portfolio growth. Finance owns the financial compliance infrastructure. Programs owns grant deliverables. The Grants Manager connects all three.
Compliance Reporting Structure
The Grants Manager maintains a dotted-line reporting relationship to the Compliance/QI Manager (reporting to COO) for regulatory compliance oversight, federal reporting sign-off, and audit readiness. Grant strategy, funder relationships, and portfolio growth remain with the CAO. This structure ensures that compliance decisions — particularly those related to federal funding under 2 CFR Part 200 (Uniform Guidance) — are validated by a dedicated compliance owner with deep institutional knowledge of SVDP Louisville’s regulatory obligations. The Grants Manager and Compliance/QI Manager are expected to maintain a close working relationship with clear protocols for shared decisions.
Core Responsibilities
Grant Portfolio Management
• Serve as the primary owner of SVDP Louisville’s full grant portfolio — managing all deadlines, reporting requirements, funder relationships, and compliance obligations across federal, foundation, corporate, and local grants
• Maintain a comprehensive grant calendar tracking application deadlines, reporting due dates, site visits, and funder communications
• Collaborate with Finance and program staff to prepare accurate grant budgets, financial reports, and programmatic outcome documentation
• Maintain organized grant files and records in compliance with funder and audit requirements — 3 year retention
• Prepare regular grants pipeline and portfolio reports for the CAO and Finance team
Federal Compliance — in partnership with Compliance/QI
• Ensure full compliance with federal grant requirements, including housing-related HUD or HHS-funded programs — including 2 CFR Part 200 (Uniform Guidance)
• Coordinate with the Compliance/QI Manager on federal reporting sign-off, audit readiness, and regulatory documentation — the dotted-line relationship gives Compliance sign-off authority on federal compliance decisions
• Support the Retail Pickup Program and other food programs by maintaining awareness of compliance requirements connected to Dare to Care and TEFAP-related grants
Funder Relationships & Portfolio Growth
• Develop and maintain strong relationships with program officers at existing foundation and government funders
• Research and qualify new grant opportunities aligned with SVDP Louisville’s programs and strategic priorities
• Write and submit 3–5 new grant applications annually to grow and diversify the grants portfolio
• Contribute to the organization’s $5M sustainability campaign by identifying grant opportunities that support campaign goals
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