Senior Meeting Manager

Salary range: $90,000 - $100,000

If hired, you must reside in the Chicagoland area.

Primary purpose: Develops, plans, and manages the logistic functions necessary for successful SCCM educational and business meetings, ensuring they support the organization’s objectives.

Responsibilities:

I. Meeting Logistics Management

• Develops an understanding of the size, scope, and purpose of meetings and conferences; develops plans, processes, and infrastructure to support their successful implementation.
• Collaborates with SCCM staff to create meeting environments that meet the goals for internal and external stakeholders.
• Develops and manages budgets for Congress and other events.
• Supervises the development of meeting RFPs and visits to potential meeting sites; recommends meeting sites to the director of education.
• Negotiates contracts with hotels, convention centers, meeting suppliers, and vendors and presents them to director of education for signatory approval.
• Ensures appropriate execution of logistics for SCCM’s Critical Care Congress and other education and business meetings.
• Supports and mentors staff in the planning and executing of meetings and events, ensuring skills development and adherence to organizational practices.
• Leads the meetings team to make ensure that organizational goals are met and processes are followed.
• Directs and supports vendor and conference center partners to ensure the best possible service to SCCM and its participants/attendees.
• In coordination with the meetings manager, ensures that comprehensive meeting specifications are developed and communicated to all meeting vendors and internal stakeholders.
• Supervises management of travel agency operations for staff and volunteer travel.
• Develops and implements infection control and emergency response plans in compliance with SCCM and CDC guidelines.
• Leads the Congress Command Center, monitoring all Congress events and coordinating logistic responses with staff, vendors, suppliers, and the facility.
• Provides onsite support for other (non-Congress) meetings as needed both at SCCM Headquarters and elsewhere.
• Reviews and verifies meeting logistics invoices after events.
• Develops strategies to adapt to changing logistic needs and competitive landscape.
• Actively participates in educational program planning teams.

II. Other Functions as Required to Carry out SCCM’s Mission and Goals

• Participates in association industry meetings and events to maintain up-to-date knowledge of overall meeting trends, incorporating information learned into new and existing SCCM programs.
• Develops and implements training and process documentation for staff as needed to ensure clear and complete understanding of meeting management systems.
• Supports virtual (online) educational planning and execution for educational experiences.

Requirements:

• Bachelor’s degree or equivalent combination of education and experience
• Certified Meeting Professional (CMP) or related meeting certification desired
• Minimum of ten years’ experience in medical meetings setting desired
• Strong understanding of meetings management
• Proficient in software platforms and database tools
• Process-oriented approach and ability to troubleshoot difficult projects
• Excellent project and time management skills with the ability to manage priorities and projects in a changing environment
• Strong business acumen in strategic thinking and problem-solving, leadership, and comfort with budgeting and forecasting
• Excellent verbal and written communication skills
• Ability to work both independently and as part of a collaborative team
• Experience in a technology-oriented, remote work environment
• Ability to communicate effectively with people at all levels of the organization

Why SCCM?

Flexible Work Options: With our generous remote work policy, much of your work will be from home. We value work-life balance, but you’ll need to be able to come into the office when required by your supervisor.

Generous Paid Time Off: Take advantage of paid vacation and 13 paid holidays each year, plus a summer hours program for that perfect work-life balance.

Comprehensive Benefits: Enjoy medical, dental, short- and long-term disability, and life insurance coverage to keep you and your family protected.

Paid Parental Leave: Take the time you need to bond with your new addition to the family.

Matching 401(K): We invest in your future with a 401(K) matching program to help you save for retirement.

Educational Assistance: Continue learning and growing with educational assistance—we’re invested in your personal and professional development.

SCCM is an Equal Opportunity Employer