Finance & Administrative Coordinator

Job Summary: The Finance & Administrative Coordinator will handle a dual portfolio of office administration and foundational financial support. The ideal candidate has strong organizational skills, basic accounting/bookkeeping familiarity, and the ability to manage complex workflows. You will be responsible for everything from invoicing and expense tracking to vendor management and executive scheduling.

Key Responsibilities:

• Financial Support & Bookkeeping:
• Manage day-to-day financial data entry, accounts payable (AP), and accounts receivable (AR).
• Handle client invoicing, follow up on outstanding payments, and issue receipts.
• Oversee company expense tracking, corporate credit card reconciliation, and employee expense reports.
• Coordinate with our external accountant/CPA for monthly closing and tax preparation.
• Office Administration & Logistics:
• Serve as the primary point of contact for office vendors, building management, and suppliers; streamline procurement of office supplies.
• Manage executive calendars, schedule strategic internal/external meetings, and coordinate occasional travel logistics.
• Maintain and organize digital and physical company records, ensuring data privacy and compliance.
• Operations & Reporting:
• Prepare regular operational and basic financial reports for senior leadership to help track business performance.
• Assist with internal HR administrative tasks, including onboarding paperwork coordination and tracking team time-off.
• Identify opportunities to streamline administrative workflows and improve office efficiency.

Qualifications & Requirements:

• Experience: 2–3 years of experience in office administration, executive support, or an operations role, with at least 1 year of direct experience handling basic financial administration (such as invoicing, bookkeeping, or expense reconciliation).
• Education: Bachelor’s degree preferred (Business Administration, Finance, Communications, or related fields).
• Technical Skills:
• Proficiency with QuickBooks, Xero, or similar basic accounting software is highly preferred.
• Advanced skills in GSuite (Google Docs, Sheets, Calendar) and Microsoft Office Suite (Excel, Word).
• Experience with team collaboration tools (e.g., Slack).
• Soft Skills:
• Exceptional attention to detail and a high level of accuracy in data entry and financial tracking.
• Strong verbal and written communication skills; ability to communicate professionally with clients and vendors.
• Proven ability to handle confidential financial and personnel information with discretion.
• A problem-solving mindset, a strong work ethic, and the ability to work independently in a fast-paced environment.

Pay: $30.00 - $33.00 per hour

Work Location: In person

Salary : $30 - $33