What are the responsibilities and job description for the Special Events & Entertainment Coordinator position at Soboba Casino?
Summary
The Special Events and Entertainment Coordinator work closely with and report to the Entertainment Manager to support all aspects of events and entertainment including administration, production, and compliance.
Duties/Responsibilities
- Manage multiple projects at one time.
- Multitasker and self-starter skills is a must
- Exercise competent computer skills including, but not limited to, Excel, Word, and Outlook
- Source and cultivate healthy relationships with vendors, as instructed.
- Work closely with Entertainment Manager to track and facilitate check processing of entertainers and vendors invoices.
- Write and submit STGC Notifications and Submissions to gaming compliance as necessary
- Write or revise all Entertainment contracts according to pre-approved templates, and prepare for final review by the Tribe’s legal counsel.
- Monitor and track contract progress from initiation to final implementation and all steps in between to ensure contracts are on track.
- Source, organize, and request event equipment, and décor needs through designated Marketing practices
- Coordinate event preparation and set-up including but not limited to; floor plans, stage requirements, green rooms, rentals, and other accommodations.
- Prepare inter-company memos and communication materials detailing entertainment and special events
- Work in conjunction with all applicable departments, including but not limited to Facilities, Security, EVS, Hotel, Food & Beverage, Player Development, and Sales in preparation of, during, and after a special event or entertainment events
- Contribute and participate in creative meetings and planning sessions with applicable department Managers for special events and entertainment for Soboba Casino Resort and all of it connected bodies
- Problem solve and function well in high pressure situations
- Participate in all aspects of the event preparation, setup, breakdown, and overall needs of the department
- Be an active and positive member of the Marketing Team by assisting in all aspects of the department as needed with a team player mindset.
- Be able to lift, move, and handle minimum 50lbs. Must be physically present to work a regular, reliable, and predictable work schedule in accordance with business demands, and maintain a consistent and regular attendance record.
- Perform special projects and other responsibilities, tasks, or duties as requested.
Education / Qualifications
- Must be at least 21 years of age.
- High School Diploma or GED equivalent, required.
- Live entertainment event experience, preferred.
- Any combination of education, experience and training that provides the required knowledge, skills and abilities.
- Must be able to provide evidence of eligibility to work in the United States of America.
Certificates, licenses and registrations
- Ability to obtain and maintain a valid Soboba Tribal Gaming Commission license.
- Required to submit to and obtain negative results on all drug and/or alcohol testing.
Soboba Casino Resort Benefits
Full-time team members are eligible to participate in a variety of group health and wellness benefits upon timely submission of appropriate enrollment forms. Coverage effective dates vary by plan and additional information will be provided to you during New Hire Orientation. Benefit offerings may change from time-to-time, but presently, Soboba Casino resort offers the following:
- 401k Plan
- Basic Life Insurance (employer paid) with the option to purchase Supplemental Life Insurance
- Medical available to employees at a significantly reduced cost. Dental & Vision paid for the employee.
- Employee Assistance Program
- Wellness Program (Annual Health Fair, Wellness Education, and Incentive Programs)
- Paid Time Off
Soboba Casino Resort Team Member Recognition including, but not limited to:
- Reward and Recognition Program (Quarterly, and Annually)
- Team member Incentives
- Discounted Team member meal
DISCLAIMER:
The information contained in this job description is intended to describe the general nature and level of work performed by Team Members within this classification. It is not intended to be an exhaustive list of all duties, responsibilities, qualifications, working conditions, or physical requirements associated with the position. Management reserves the right to modify, add, or remove duties and responsibilities as business needs dictate. The omission of specific statements regarding physical demands or work environment conditions does not exclude them from being required to perform the essential functions of the job.