What are the responsibilities and job description for the Executive Assistant position at Soaring Towers?
Executive Assistant -- Remote, Full-Time
If you're looking for a remote position with a Montana-founded and operated company, you live in Montana, and share our salt-of-the-earth, hard-working values -- this may be the position for you.
We're a design, construction, and sales studio based in Billings, MT, hiring a full-time Executive Assistant to support our CEO and Partner. This is a fully remote, weekday position, ideal for an organized, self-directed professional who wants steady, dependable work from home. Your initial and ongoing primary focus is managing the CEO's email and calendar -- sending emails and scheduling appointments. This individual must be quick on their toes, able to change direction and turn on a dime, then pick right back up where they left off.
We're not looking for someone who's simply done this before -- we're looking for someone who does it exceptionally well and takes real pride in their work.
What You'll Do
If you're looking for a remote position with a Montana-founded and operated company, you live in Montana, and share our salt-of-the-earth, hard-working values -- this may be the position for you.
We're a design, construction, and sales studio based in Billings, MT, hiring a full-time Executive Assistant to support our CEO and Partner. This is a fully remote, weekday position, ideal for an organized, self-directed professional who wants steady, dependable work from home. Your initial and ongoing primary focus is managing the CEO's email and calendar -- sending emails and scheduling appointments. This individual must be quick on their toes, able to change direction and turn on a dime, then pick right back up where they left off.
We're not looking for someone who's simply done this before -- we're looking for someone who does it exceptionally well and takes real pride in their work.
What You'll Do
- Manage the CEO's inbox, calendar, and scheduling day to day
- Run email and contact management in HubSpot -- send and track emails, import and organize contacts, and keep records clean and up to date
- Communicate professionally with clients, vendors, and team members
- Maintain digital files, handle data entry, and keep company records organized
- Build and update reports and spreadsheets
- Coordinate projects and follow up on outstanding tasks
- A track record of excellence as an Executive or Administrative Assistant -- not just experience, but a reputation for doing the job exceptionally well
- HubSpot experience -- comfortable managing email, importing and maintaining contacts, and working in the CRM (or a fast learner ready to get up to speed quickly)
- Proficiency with Microsoft Office (Word, Excel, Outlook, Teams)
- Comfort using AI tools like Claude
- Exceptional written communication, organization, and attention to detail
- Ability to prioritize, take ownership, and work independently
- Reliable high-speed internet and your own computer and quiet home workspace
- Full-time, Monday-Friday, Montana Time
- Opportunities for growth as the company continues to expand
Salary : $20 - $25