Part time. Office assistant

Part-Time Office, Purchasing & Marketing Assistant

SoCal Ponds
Location: Tujunga, CA
Job Type: Part-time, approximately 15–25 hours per week
Schedule: Primarily weekdays
Reports To: Owner / CEO

About SoCal Ponds

SoCal Ponds specializes in pond maintenance, water features, landscape construction, irrigation, and related outdoor improvements. We currently offer pond-maintenance routes and landscape and water features construction serving customers in San Gabriel Valley, San Fernando Valley, Santa Clarita Valley and surrounding areas.

Position Overview

We are looking for a dependable, organized Part-Time Office, Purchasing & Marketing Assistant to help keep customer communication, project materials, yard organization, and basic marketing activities on track.

This is a varied role for someone who enjoys taking ownership, communicating with customers and vendors, learning new systems, and helping a small business stay organized.

Key ResponsibilitiesOffice and Customer Communication

• Return customer and vendor phone calls and emails.
• Track follow-ups and make sure requests do not get lost.
• Schedule or coordinate routine communication with the owner and field team.
• Maintain organized records, notes, and project information.
• Communicate professionally with residential customers, vendors, and crew members.

Purchasing and Project Support

• Order materials and supplies for pond-maintenance and construction projects.
• Confirm quantities, pricing, availability, pickup instructions, and delivery dates.
• Coordinate material needs with the construction crew and pond-maintenance route.
• Notify the owner promptly about delays, shortages, incorrect materials, or pricing issues.
• Help maintain organized project files and purchasing records.

Yard and Material Organization

• Help keep the yard organized and materials easy to locate.
• Track commonly used supplies and identify items that need replenishment.
• Assist with light organizing, labeling, and inventory-related tasks.
• Help prepare materials and information needed by the field crews.

Entry-Level Marketing and Design

• Create basic flyers, social media graphics, project updates, and promotional materials.
• Organize project photos and create simple before-and-after content.
• Assist with basic website updates and content organization.
• Help present SoCal Ponds’ pond, maintenance, irrigation, and construction work professionally online.
• Use tools such as Canva or similar design platforms.

Qualifications

• Strong organization and follow-through.
• Clear and professional phone, email, and written communication.
• Comfortable working independently in a small-business environment.
• Basic computer, email, and online research skills.
• Interest in marketing, graphic design, websites, or social media.
• Canva experience is helpful.
• Purchasing, office administration, customer service, landscape, construction, or vendor experience is helpful but not required.
• Willingness to occasionally help with light yard organization and material handling.
• Reliable transportation and dependable attendance.

Preferred Experience

• QuickBooks or similar accounting software.
• LMN or landscape-business software.
• Basic website editing.
• Social media or small-business marketing.
• Familiarity with landscape, pond, irrigation, or construction materials.

What Success Looks Like

After the first 90 days, the successful candidate will:

• Return routine calls and emails consistently and promptly.
• Keep material orders accurate and ahead of project needs.
• Maintain clear follow-up lists and organized records.
• Help the maintenance route and construction crew avoid preventable delays.
• Keep the office and yard information organized.
• Produce consistent, professional basic marketing content.
• Become a dependable day-to-day support partner for the owner.

Compensation and Schedule

• Part-time position, approximately 15–25 hours per week.
• Primarily weekday hours, with some flexibility.
• Hourly compensation based on experience, reliability, and demonstrated skills.
• Final schedule and compensation will be discussed during the interview.

How to Apply

Please email your resume and a brief introduction to employment@socalponds.com

Please include any relevant experience with office administration, customer service, purchasing, marketing, graphic design, website updates, or landscape/construction businesses

Pay: $20.00 - $30.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Tujunga, CA 91042

Salary : $20 - $30