Payroll and HR Coordinator

Company OverviewSo Cal Communications Group Inc. operates as an electrical and low voltage contractor serving public works projects throughout California. The company performs work for public agencies and general contractors and maintains strict standards for payroll accuracy, compliance reporting, and employee documentation. Our ValuesRelationshipsIntegritySafetyExcellence Position SummaryThe HR and Payroll Coordinator supports the Chief Financial Officer by managing daily HR administration, payroll preparation, certified payroll reporting, and employee certification tracking. The role focuses on execution and documentation. The position ensures payroll accuracy, organized HR records, and compliance with labor regulations and public works reporting requirements. BenefitsHourly Rate: $27Flexible, trust-based work environmentMedical, dental, vision, 401(k), PTO)Opportunity for a discretionary year end bonus based on performance and company results Key ResponsibilitiesPayroll Preparation and SupportPrepare weekly payroll in the eBacon system, including collecting employee hours, job codes, and required payroll dataReview timesheets and identify discrepancies or missing information before payroll processingCommunicate with supervisors to resolve payroll data issuesMaintain organized payroll documentation and recordsPrepare payroll reports and supporting documentation for reviewSupport payroll compliance requirements related to wage laws and company policiesUpdate Payroll desktop instructionCertified Payroll and Compliance ReportingTrack certified payroll reporting deadlines for public works projectsPrepare certified payroll documentation for submission to the Department of Industrial RelationsMaintain organized and audit ready certified payroll recordsDistribute certified payroll documentation to contractors when requiredEnsure prevailing wage classifications and reporting data remain accurateUpdate Certified Payroll desktop instructionsKeep track of PW rate increases and update systemHR AdministrationProcess termination documentation according to company proceduresPrepare onboarding packets and collect new hire documentationMaintain employee personnel files in digital and physical formatsMaintain organized HR records and administrative documentationSupport HR administrative processes under the direction of the CFOEmployee Certification TrackingMaintain system tracker for employee certifications, licenses, and required trainingMonitor certification expiration dates and renewal requirementsNotify employees, supervisors, and the CFO of upcoming renewalsSchedule training, exams, and certification renewalsCollect and file updated certification documentationMaintain accurate certification records within company systems such as eBaconHR Compliance Research SupportResearch HR and labor compliance questions using official sources including DIR, EDD, and DOLPrepare summaries and documentation for CFO reviewMonitor changes in HR compliance requirements relevant to company operationsCompliance and Risk SupportSupport payroll, labor, and HR compliance documentationMaintain records required for internal reviews or external auditsAssist with preparation of documentation related to labor compliance reviewsQualificationsMinimum 3 years processing construction or prevailing wage payrollProven experience with certified payroll for public works projectsStrong knowledge of California labor compliance requirementsProficiency in payroll systems (eBacon experience a plus)What Success Looks Like in This Role!Accuracy and Attention to DetailYou review information carefully and take pride in producing accurate work. You identify discrepancies in payroll, job codes, documentation, or compliance records before they become larger issues.AccountabilityYou take ownership of your work and follow through on deadlines and commitments. Payroll, compliance documentation, and employee records must be completed accurately and on schedule.Transparency and IntegrityYou communicate openly about questions, discrepancies, or mistakes. Issues are raised early so they can be corrected quickly and documented properly.Organization and Process DisciplineYou maintain organized records and clear documentation so payroll, HR files, and compliance records remain audit ready.Proactive CommunicationYou notify supervisors when something looks incorrect or incomplete rather than waiting for problems to surface.Metrics-Focused Addition:You measure success by zero missed deadlines, 100% accurate submissions, and catching issues before they impact operations.Work EnvironmentThis position works in a professional office environment in Chino, California. Weekly payroll deadlines require organized workflow and consistent documentation. ScheduleFull-TimeMonday to Friday, Flexible Day Hours (typically 8 AM–5 PM)"This position is ideal for someone who takes pride in flawless execution and wants to be the trusted guardian of our payroll and compliance functions. Your attention to detail directly impacts every employee and protects the company's reputation."Equal Employment Opportunity StatementWe are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Salary : $27