What are the responsibilities and job description for the Purchasing Specialist position at Snyder Independent School District?
Job Title: Purchasing Specialist Wage/Hour Status: Nonexempt
Reports to: Director of Finance Pay Grade: Pay Grade Para 7
Dept./School: Business Services Date Revised: 12/04/2025
Primary Purpose
Assist in the procurement of material and equipment for the district. Work under close supervision and follow established purchasing procedures to process bids and purchase orders.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Effective communication and interpersonal skills
Experience
Two years clerical and accounting experience
Major Responsibilities And Duties
Purchasing
None.
Equipment Used
Personal computer, printer, fax machine, copier, and calculator.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer.
Pay Range-
Minimum Midpoint Maximum 34,081 40,553 51,500
Reports to: Director of Finance Pay Grade: Pay Grade Para 7
Dept./School: Business Services Date Revised: 12/04/2025
Primary Purpose
Assist in the procurement of material and equipment for the district. Work under close supervision and follow established purchasing procedures to process bids and purchase orders.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Effective communication and interpersonal skills
Experience
Two years clerical and accounting experience
Major Responsibilities And Duties
Purchasing
- Assist in initiating contact with vendors to check on supply and equipment availability, invoices, purchase orders, and contracts.
- Assist staff in preparing purchase orders and maintaining accounts.
- Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and form of proposal.
- Detect and resolve problems with incorrect orders, invoices, and shipments.
- Match invoices with proper purchase orders, ensure completeness and accuracy of invoices and shipments.
- Activity fund Accounts – write checks, enter deposits, and process orders.
- Create budget reports
- Receive and process accounts payable invoices, requisitions, purchase orders, payment authorizations, receipts and vendor information.
- Prepare and maintain vendor database and bidder lists.
- Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
- Maintain physical and computerized files for the department.
- Setup new accounts and make changes in skyward as required.
- Receive incoming calls, answer questions and direct calls to the proper staff when needed.
None.
Equipment Used
Personal computer, printer, fax machine, copier, and calculator.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of computer.
Pay Range-
Minimum Midpoint Maximum 34,081 40,553 51,500
Salary : $34,081 - $51,500