Administrative Coordinator

Description

Snowbird Agility is a mission-driven federal contracting firm committed to transforming how public service organizations deliver outcomes. Guided by our values: serve generously, act with integrity, lead with “yes”, commit to excellence, disrupt with empathy, and simplify relentlessly, we build scalable systems that enable high-quality delivery.

Job Title: Administrative Coordinator (Multi-Department Support)

Position Overview

We are seeking a highly organized and detail-oriented part-time Administrative Coordinator to support multiple departments across the organization. This role requires a proactive individual who can manage competing priorities, maintain accurate documentation, and provide both administrative and operational support. The ideal candidate is resourceful, tech-savvy, and comfortable working in a fast-paced environment.

Residential Requirements

This position is subject to the residency requirements of the SBA Historically Underutilized Business Zone (HUBZone) program. The successful candidate must reside in a HUBZone-qualified area at the time of hire and for the duration of their employment.

Verification Requirements

The residential address must be verified as "Qualified" using the official SBA HUBZone Map. https://maps.certify.sba.gov/hubzone/map

Key Responsibilities

• Provide day-to-day administrative support across departments, including scheduling, coordination, and general office tasks
• Create and maintain organizational charts and internal documentation.
• Manage and organize Outlook inboxes and calendars for assigned leaders or teams
• Support HR-related administrative tasks, including data entry and updates in HRIS such as Paylocity
• Assist with benefits administration tasks (enrollments, tracking, and documentation)
• Develop, maintain, and track metrics, reports, and dashboards
• Create and update spreadsheets (Excel) and presentations (PowerPoint) for leadership and team use
• Organize and maintain digital files, ensuring accuracy and accessibility
• Support internal communications and coordination across teams
• Assist with ad hoc projects and administrative tasks as needed
  
  

Qualifications

• 1–3 years of administrative, coordinator, or office support experience (internship experience considered)
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
• Experience with HRIS systems (e.g., Paylocity) preferred
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• High level of professionalism and discretion
  
  

Preferred Skills

• Experience supporting multiple departments or leaders
• Basic data analysis and reporting skills
• Experience creating reports, dashboards, or metrics
• Familiarity with benefits administration processes
  
  

Educational Requirements

• An associate degree in business, operations, or a related field required.
• Experience in administrative support.