Human Resources Assistant

SNI Companies is searching for a dedicated HR Assistant to support our client in the Jacksonville, FL area. The ideal candidate will be an experienced, proficient Microsoft Excel user and have 3 years of previous HR Assistant/Clerk/Support experience.

Pay Rate: $25.00 to $27.00 an hour (depending on education/experience)

Schedule: Monday through Friday, 8AM to 5PM (in-office required)

HR Assistant Job Summary

Reporting to the HR Manager, the HR Clerk is responsible for performing a wide range of administrative and payroll-related functions. This role primarily supports the Human Resources Department in processing bi-weekly payroll for hourly employees, contributing to the development and administration of value-added HR policies and programs, and delivering efficient, customer-focused support and solutions. The position also helps ensure employees have the resources needed to effectively meet organizational and customer needs.

Duties and Responsibilities:

• Prepare and process accurate, timely bi-weekly payroll for hourly employees.
• Maintain payroll records, including employee data, timesheet processing, pay distribution, tax withholdings, and voluntary deductions.
• Reconcile payroll reports with general ledger entries and insurance invoices to ensure accuracy and completeness.
• Process wage garnishments, including child support, spousal support, and liens.
• Investigate and resolve discrepancies involving payroll, benefits providers, and internal records.
• Communicate with department supervisors to address missing time entries and obtain necessary approvals.
• Process and reconcile monthly invoices from insurance providers.
• Serve as a liaison between employees and third-party benefits administrators to assist with enrollment and issue resolution.
• Coordinate with staffing agencies regarding temporary employee time tracking, invoicing, and billing inquiries.
• Support the Accounting Department with month-end processes related to HR and payroll general ledger accounts.
• Maintain strict confidentiality of employee and payroll information.
• Generate payroll-related reports for management as requested.
• Perform data entry and maintain accurate filing systems.
• Coordinate employee engagement activities, including recognition programs, fundraising initiatives, holiday events, and bi-weekly catering, as well as monthly birthday and anniversary acknowledgments.
• Facilitate onboarding, orientation, and offboarding processes, and maintain accurate employee records for hourly staff and temporary workers.
• Perform other duties as assigned.

Requirements:

• 3 years of previous HR Support experience
• High School Diploma/GED required; Associates degree in related field preferred
• Proficiency with Microsoft Excel, Word, Adobe, and Canva
• Strong organizational and time management skills
• Ability to work independently and manage priorities without micromanagement
• Strong interpersonal skills with the ability to handle confidential information
• Must be able to pass background check and drug test
• Must be able to work on-site

Benefits:

• Medical, Dental, & Vision Insurance
• 401k Plan with employer matching
• Short & Long-Term Disability & Life Insurance Plans
• PTO, Holiday Pay, & Sick Days
• Unlimited use of on-site employee gym and purified water refill stations
• Volunteer opportunities to make a different in the Jacksonville community
• Regular work events such as Employee Appreciation Week, Holiday Celebrations, March Madness, and more