What are the responsibilities and job description for the Maintenance Planner - E&I position at Smurfit Westrock?
The Opportunity:
The E&I Maintenance Planner develops safe, efficient, and executable work plans for electrical and instrumentation maintenance activities. This role evaluates work requests, defines job scope, identifies labor, materials, procedures, permits, and safety requirements, and coordinates schedules through completion. The position maintains equipment bills of materials and critical spare-parts availability, supports cost and backlog management, plans and coordinates annual outage work, and provides rotating weekend on-call coverage for the E&I department approximately once every six weeks.
Essential Duties and Responsibilities:
- Review, prioritize, and clarify E&I work requests to ensure scope, urgency, and business needs are understood.
- Develop detailed job plans that identify labor, materials, tools, procedures, permits, special equipment, estimated duration, and applicable safety requirements.
- Build and maintain daily, weekly and outage schedules in coordination with maintenance, operations, engineering, contractors, and other stakeholders.
- Monitor scheduled work through completion, resolve planning constraints, document follow-up work, and support continuous improvement of job plans.
- Maintain an accurate, prioritized work-order backlog and communicate schedule status, delays, risks, and resource needs.
- Track maintenance costs, commitments, and monthly spending; prepare forecasts and communicate variances.
- Maintain equipment bills of materials, parts records, and recommended stocking levels for critical E&I spares.
- Plan and coordinate annual outage work, including scope development, material readiness, sequencing, contractor coordination, and execution support.
- Provide field support during equipment breakdowns and other urgent maintenance events as needed.
- Participate in the E&I department’s rotating weekend on-call schedule, approximately once every six weeks.
- Perform other related duties as assigned in support of safe, reliable, and cost-effective mill operations.
Competencies:
To perform this role successfully, an individual should demonstrate the following competencies:
Safety – Consistently follows safety requirements; incorporates hazards, controls, permits, and required personal protective equipment into job plans; maintains good housekeeping; reports incidents and near misses; and addresses unsafe conditions or behaviors.
Composure – Remains calm, professional, and solution-focused during equipment failures, schedule disruptions, competing priorities, and other high-pressure situations.
Inclusion and Respect – Treats others fairly and respectfully, values differing perspectives and experiences, and supports an inclusive work environment and equal opportunity for all employees.
Ethics and Values – Makes decisions and takes action consistent with company values, policies, and professional standards, including during challenging circumstances.
Integrity and Trust – Communicates honestly, protects confidential information, accepts accountability, follows through on commitments, and builds trust across functions.
Listening and Collaboration – Listens actively, seeks clarification, accurately reflects differing viewpoints, and works effectively with maintenance, operations, engineering, contractors, and suppliers.
Written Communication – Produces clear, concise, and accurate job plans, schedules, cost forecasts, status updates, and other written communications appropriate for the intended audience.
Knowledge and Skills
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Working knowledge of electrical and instrumentation maintenance practices, equipment, terminology, and troubleshooting methods.
- Ability to translate maintenance needs into complete, accurate, and executable work plans and schedules.
- Ability to organize multiple priorities, meet deadlines, and adapt plans when operating conditions change.
- Ability to read and interpret technical manuals, drawings, schematics, equipment documentation, and maintenance procedures.
- Strong analytical, problem-solving, communication, and cross-functional coordination skills.
- Proficiency with Microsoft Office, JDE or a comparable computerized maintenance management system, and equipment-specific software.
Minimum Qualifications
- Three to five years of relevant electrical, instrumentation, industrial maintenance, planning, or scheduling experience.
- Technical certification in electrical, instrumentation, industrial maintenance, or a related discipline, or an equivalent combination of education and relevant experience.
Benefits:
Health Insurance, 401K Plan, Vacation & Paid Time Off