What are the responsibilities and job description for the Executive Assistant position at SMR Collectibles?
About SMR Collectibles:
SMR Collectibles is a growing company in the sports cards and collectibles industry. We are seeking a detail-oriented Executive Assistant to support operations, events, and executive leadership. This role combines administrative expertise with hands-on coordination for trade shows, acquisitions, and daily business operations.
Qualifications:
- Bachelor’s Degree in Business Administration, Communications, Sports Management, or related field (preferred); Associate’s Degree or equivalent experience acceptable
- 2 years of experience in administrative, operations, or executive assistant roles (preferably in retail, logistics, or collectibles/e-commerce)
- Experience processing and maintaining accurate financial and client records is a plus
- Experience coordinating events, travel, or trade shows is strongly preferred
- Familiarity with the sports cards and collectibles industry a plus (understanding of grading, consignments, or show logistics is highly valued)
- Reliable transportation to and from the workplace. (required)
- Computer skills including, but not limited to, typing
- Organizational skills
- Experience using eBay (preferred)
- Comfortable working in an open warehouse environment
What we are looking for in a candidate:
- Exceptional attention to detail and follow-through
- Dependable, self-motivated, and able to operate with minimal supervision
- Discreet and trustworthy when handling confidential business or financial information
- Eager to learn, proactive in improving systems, and invested in the success of the business
- Ability to adapt to changing priorities and deadlines in a fast-paced environment
Roles & Responsibilities:
- Manage scheduling, travel arrangements, and calendar (shows, buying trips, deliveries).
- Maintain and update business records: invoices, receipts, consignor balances, and client communications.
- Responsible for all billing, including rent, shows, rentals, warehouse purchases, etc.
- Plan and coordinate company presence at regional and national sports card shows (e.g., NSCC, Hofstra, Shriner’s, Philly).
- Coordinate logistics for pickups, freight shipments, or mail-ins of purchased or consigned collections.
- Maintain organized purchasing records, including invoices, receipts, and appraisal notes.
- Handle customer service emails and messages (eBay, website, social media).
- Track consignments, payments, and outstanding balances.
- Prepare documents such as NDAs, consignment agreements, and inventory check-in sheets.
- Maintains employee handbook, with all policies and protocols.
- Improve company brand recognition, website traffic and marketing via social media and other outlets.
- Handle pre-show logistics (transport, insurance, lodging, shipping) and post-show reporting (sales recaps, expense reconciliation).
- Oversee coordination with grading companies (PSA, Beckett, JSA, etc.) and track submission statuses.
- Willingness to travel occasionally for shows or buying trips.
- Availability during major events or deadlines (e.g., National Sports Collectors Convention, regional shows).
Compensation: $20-$25/hour
Salary : $20 - $25