What are the responsibilities and job description for the Marketing & Proposal Coordinator position at Smoot Construction Compan?
Position Summary: SmootDC's Marketing Proposal Coordinator is an integral member of SmootDC’s Marketing, Business Development, and Community Outreach team. Our company is known for taking on challenging, complex projects and delivering value-added solutions to our clients. This role offers an outstanding opportunity for a marketing professional who is ready to deepen their experience in proposal production, creative communications, and client engagement.
The Marketing Proposal Coordinator supports pursuit production, proposal design, brand communications, and event coordination efforts that strengthen Smoot’s visibility, client relationships, and community impact. The work also spans cross-departmental initiatives, supporting company-wide marketing, community outreach, and workforce engagement efforts.
This position is ideal for a marketing professional who thrives in a fast-paced, collaborative environment and is passionate about translating strategic goals into creative, high-quality deliverables that reflect SmootDC’s mission and values. This work is rooted in powerful storytelling and high-impact design, helping to visually and narratively communicate the Smoot brand across every touchpoint
Primary Duties and Responsibilities:
- Proposal Development & Production: Format, design, and assemble proposals, qualifications, and presentations in alignment with SmootDC’s brand standards and pursuit strategy, ensuring timely, compliant submissions. Format, design, and assemble proposals, qualifications, and presentations in alignment with SmootDC’s brand standards and pursuit strategy.
- Creative Design & Brand Communications: Develop visual materials for digital and print platforms, including LinkedIn, project sheets, signage, and internal campaigns, maintaining consistent visual identity and storytelling tone across all materials to ensure cohesive, high-impact communication.
- Marketing Systems & Content Management: Maintain marketing content libraries, proposal templates, and project data to support accurate and efficient pursuit development.
- Event & Outreach Support: Assist with planning, logistics, and creative collateral for career fairs, community engagement, and workforce development events.
- Corporate Communications Support: Prepare and format decks, newsletters, and reports for internal and external audiences, ensuring alignment with company tone, culture, and mission.
Essential Skills, Certifications, and Experience:
- Proficiency with Adobe Creative Suite, including InDesign.
- Experience using SharePoint, email marketing platforms (e.g., HubSpot), and WordPress content management systems.
- Proficiency with PowerPoint and presentation design.
- Strong ability to manage multiple priorities and deadlines in a fast-paced environment.
- Willingness to take on multiple roles and responsibilities based on team needs.
- Efficient in Microsoft Office Suite, with intermediate proficiency in Excel.
- Outstanding written and verbal communication skills.
- Excellent interpersonal skills with a collaborative, solutions-oriented mindset.
- Demonstrated attention to detail, organization, and accountability in all deliverables.
At SmootDC, we’re more than builders, we’re storytellers of progress. Every project we take on connects innovation, community, and legacy. As part of our Marketing and Business Development team, you’ll help bring those stories to life through impactful visuals and compelling narratives that reflect who we are and what we stand for. We offer an environment that values collaboration, creativity, and professional growth, empowering each team member to make a lasting impact on the communities we serve. If this sounds like the right fit for you, we invite you to apply and join us in shaping the built environment together. For more information or to submit your application, please contact our HR department or visit SmootDC’s careers page.
Smoot Construction Company of Washington, DC (SmootDC) is an Equal Employment Opportunity employer and provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application and job performance procedures.