Restaurant Opening Coordinator / Executive Assistant

About the Role

AB’s BBQ Fusion is preparing to open its new brick-and-mortar restaurant in Las Vegas, and we are looking for a highly organized, dependable, and proactive Restaurant Opening Coordinator / Executive Assistant to work directly with the Owner and leadership team.

This is not a traditional administrative assistant position.

We are looking for someone who can take ownership of assignments, coordinate vendors, track deadlines, organize information, follow up aggressively when necessary, and make sure important tasks actually get completed.

The right person will become a key part of the restaurant-opening process and may transition into a long-term administrative and operations support role once the restaurant is open.

What You’ll Be Responsible For

- Maintain and update the restaurant’s master opening checklist
- Track outstanding projects, deadlines, deliveries, installations, and follow-ups
- Contact vendors, contractors, suppliers, and service providers
- Follow up on quotes, orders, repairs, deliveries, and unresolved issues
- Organize invoices, receipts, warranties, contracts, permits, and important documents
- Help coordinate employee interviews, onboarding, paperwork, and training schedules
- Maintain employee contact information and availability
- Help coordinate uniforms, name tags, lockers, keys, and employee access
- Assist with Clover POS setup, training coordination, and administrative follow-up
- Track restaurant equipment, smallwares, supplies, and purchased items
- Maintain organized lists of items that are ordered, received, backordered, or still needed
- Coordinate menu printing, signage, training materials, and other printed materials
- Assist with Friends & Family opening preparation
- Maintain construction, repair, décor, and restaurant-opening punch lists
- Follow up with contractors and vendors until projects are completed
- Help organize the Owner’s restaurant-related calendar and appointments
- Take notes during meetings and maintain action-item lists
- Prepare clear daily or weekly updates showing:
- Completed
- In Progress
- Waiting on Others
- Decisions Needed From Owner
- Handle routine administrative and operational tasks without requiring constant supervision

What We’re Looking For

We are looking for someone who is:

- Highly organized
- Detail-oriented
- Comfortable managing multiple projects at once
- Confident making phone calls and following up with vendors
- Able to communicate professionally by phone, text, and email
- Comfortable working with spreadsheets, documents, calendars, and task lists
- Able to prioritize without needing step-by-step instructions for every assignment
- Persistent when something needs to get completed
- Able to recognize problems and propose solutions
- Professional and discreet with confidential business information
- Comfortable working directly with an owner in a fast-moving environment
- Reliable and accountable
- Able to work independently while still keeping leadership informed

Preferred Experience

Experience in one or more of the following is strongly preferred:

- Restaurant or hospitality operations
- Executive assistant work
- Restaurant administration
- Office management
- Project coordination
- Vendor management
- Purchasing or procurement
- Restaurant opening or construction coordination
- Employee onboarding or HR administration

Restaurant-opening experience is a major plus but is not required if you have strong organizational and project-management skills.

What Success Looks Like

You will be successful in this position if:

- Tasks do not disappear after they are assigned
- Vendors and contractors are consistently followed up with
- Deadlines are tracked and communicated
- Problems are identified before they become emergencies
- The Owner does not have to repeatedly ask whether something was completed
- You come back with solutions instead of simply reporting problems
- The restaurant-opening process becomes more organized because you are involved

Our expectation is simple: If the Owner does not personally need to make the decision, you should help drive the task toward completion.

Schedule

This is primarily an onsite position in Las Vegas.

Approximately 30–40 hours per week initially, with the potential to become a permanent full-time position as AB’s BBQ Fusion opens and grows.

Some schedule flexibility may be required during the restaurant-opening period.

Compensation

$24–$28 per hour, depending on experience and demonstrated ability.

About AB’s BBQ Fusion

AB’s BBQ Fusion is a Las Vegas restaurant built around BBQ-infused Southern, Cajun, and Creole cuisine.

We are creating more than just another restaurant. We are building a recognizable food brand focused on strong hospitality, distinctive food, disciplined operations, and an exceptional guest experience.

How to Apply

Please submit your resume along with a short response answering the following questions:

1. Tell us about a position where you were responsible for keeping multiple projects, deadlines, or people organized.
2. Describe a time when a vendor, contractor, or coworker was not responding and you still needed to get something completed. What did you do?
3. If you are given an assignment and your manager does not mention it again, how do you make sure it gets completed?
4. What tools do you typically use to organize tasks, deadlines, documents, and follow-ups?
5. Why do you believe you would be a strong fit for a fast-moving restaurant-opening environment?

Please only apply if you are comfortable taking ownership, following through, and closing the loop without constant supervision.

Pay: $24.00 - $28.00 per hour

Expected hours: 30.0 – 40.0 per week

Application Question(s):

• Tell us about a position where you were responsible for keeping multiple projects, deadlines, or people organized.
• Describe a time when a vendor, contractor, or coworker was not responding and you still needed to get something completed. What did you do?
• If you are given an assignment and your manager does not mention it again, how do you make sure it gets completed?
• What tools do you typically use to organize tasks, deadlines, documents, and follow-ups?
• Why do you believe you would be a strong fit for a fast-moving restaurant-opening environment?

Work Location: In person

Salary : $24 - $28