Administrative Specialist

Role: Administration - Specialist

Hybrid Role in Vienna, VA

JD:

The Staff Assistant provides direct administrative and operational support to the Vice President of the Cyber branch.

This role is responsible for:

Managing and prioritizing the VP’s executive calendar

Coordinating across cross-functional teams

Ensuring timely follow-up on key initiatives

Preparing executive briefing materials

Collecting, organizing, and synthesizing program, budget, and project updates

Delivering high-quality operational support to enable effective decision-making and execution

The ideal candidate excels in a fast-paced environment and demonstrates strong organizational, communication, and problem-solving skills.

Strong executive calendar management and scheduling capabilities

Excellent organizational and prioritization skills with attention to detail

Ability to coordinate across multiple teams and stakeholders

Strong written and verbal communication skills, including executive-level correspondence

Proficiency in preparing briefing materials and presentations (e.g., PowerPoint)

Ability to track action items and ensure timely follow-ups

Strong analytical skills to collect and synthesize program, budget, and project data

High level of discretion in handling sensitive and confidential information

Proficiency in Microsoft 365 tools: Outlook, Excel, PowerPoint, Teams, SharePoint

Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience

5 years of experience supporting senior executives or leadership teams

Experience in project coordination, program support, or administrative operations

Demonstrated ability to manage competing priorities in a fast-paced environment

Experience working in a corporate, government, or technology organization preferred