What are the responsibilities and job description for the International Documentation Coordinator position at Smithfield Foods?
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A great job-and a great future-awaits you at Smithfield Foods. We are an American food company with a leading position in packaged meats and fresh pork products. We’re looking for motivated people who want to join our team and grow lasting and meaningful careers with us. Apply Now!
The Value You’ll Bring
The position summary states the general nature and purpose of the job. Overall accountabilities are defined in this section.
The International Documentation Coordinator serves as the cornerstone of global trade operations, managing the complex documentation required for international shipping and regulatory compliance. This role is far more than paperwork; it is about ensuring precision and efficiency in every step of the export process. You will act as a vital link between logistics teams, government agencies, and international clients, you ensure goods move seamlessly across borders while mitigating legal and financial risks. In this you will navigate global trade regulations, harmonize documentation standards, and maintain flawless accuracy under tight deadlines while upholding the company’s commitment to compliance and operational excellence.
What You’ll Do
The below statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.
The physical demands described here are representative of those an employee should possess to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EEO Information
Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non-job characteristic as directed by law.
If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at 757-357-1595.
A great job-and a great future-awaits you at Smithfield Foods. We are an American food company with a leading position in packaged meats and fresh pork products. We’re looking for motivated people who want to join our team and grow lasting and meaningful careers with us. Apply Now!
The Value You’ll Bring
The position summary states the general nature and purpose of the job. Overall accountabilities are defined in this section.
The International Documentation Coordinator serves as the cornerstone of global trade operations, managing the complex documentation required for international shipping and regulatory compliance. This role is far more than paperwork; it is about ensuring precision and efficiency in every step of the export process. You will act as a vital link between logistics teams, government agencies, and international clients, you ensure goods move seamlessly across borders while mitigating legal and financial risks. In this you will navigate global trade regulations, harmonize documentation standards, and maintain flawless accuracy under tight deadlines while upholding the company’s commitment to compliance and operational excellence.
What You’ll Do
The below statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. May perform other duties as assigned.
- Manage Export Documentation: Prepare, review, and validate all required export documents, including commercial invoices, packing lists, certificates of origin, bills of lading, and other regulatory paperwork to meet country-specific requirements.
- Ensure Regulatory Compliance: Monitor and interpret international trade laws, food safety standards, and customs regulations to guarantee that all shipments comply with applicable rules and certifications.
- Coordinate with Internal and External Stakeholders: Act as a liaison between production, logistics, quality assurance, freight forwarders, and customs brokers to ensure smooth documentation flow and timely delivery of goods.
- Maintain Accurate Records: Develop and maintain a comprehensive filing system for all international shipping documentation, ensuring audit readiness and traceability.
- Resolve Documentation Issues: Investigate and resolve discrepancies in export paperwork, proactively identifying risks and implementing corrective actions to prevent delays.
- Support Continuous Improvement: Collaborate with cross functional teams to streamline documentation processes, implement best practices, and leverage technology for efficiency.
- Monitor Shipment Status: Track and report on international shipments, providing timely updates to internal teams and customers regarding documentation and compliance status.
- Stay Current on Global Trade Requirements: Research and stay informed about changes in international trade agreements, tariffs, and documentation standards to keep the company compliant and competitive.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.
- Education & Experience: High School Diploma or General Education Degree (GED) and 2 years of relevant experience in international shipping, export documentation, or global logistics within a manufacturing or food industry environment.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and ERP systems
- Knowledge & Compliance Expertise: Knowledge of Incoterms, Harmonized Tariff Codes, and international trade agreements; with attention to detail in complex documentation and understanding of food safety and quality standards for global shipments.
- Experience in global trade or export documentation will be considered.
- Experience with SAP or similar platforms is a plus.
The physical demands described here are representative of those an employee should possess to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Capable of sitting for extended periods of time.
- Must be able to occasionally lift up to 25 lbs.
- Frequently required to sit; stand; walk; reach with hands and arms.
- Specific vision abilities required include close vision, distance vision, peripheral vision and depth perception.
- Able to travel as needed.
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EEO Information
Smithfield is an equal opportunity employer committed to workplace diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identity, protected veterans status, status as a disabled individual or any other protected group status or non-job characteristic as directed by law.
If you are an individual with a disability and would like to request a reasonable accommodation for any part of the employment selection process, please call us at 757-357-1595.