Administrator

Overview
We are seeking a dedicated and experienced Administrator to oversee the operations of our Contracting Company. The ideal candidate will possess a strong background in customer care and clerical operations and demonstrate exceptional leadership skills. This role is crucial in ensuring that our customers receive the highest quality of care while maintaining compliance with all regulations and standards. The Administrator will be responsible for managing staff, developing schedule, and fostering a supportive environment for both customer and employees.

Responsibilities

• Handle incoming and outgoing calls, emails, and mail, acting as the primary point of contact for contractors and customers.
• Manage calendars, schedule meetings and appointments, and arrange travel and accommodation for staff.
• Record & Information Management:Organize and maintain physical and digital files, update databases, and ensure company records are accurate and accessible.
• Financial Tasks:Assist with bookkeeping, process invoices, manage expense reports, and track budgets and subscriptions.
• HR Support:Help maintain employee records, support payroll processes, and assist with other human resources functions as needed.
• Reporting & Documents:Prepare reports, presentations, and other administrative documents for management.
• Outreach Marketing, generating new leads
• Updating social media and website
• Accounts Payable/ Accounts receivable

Key Skills

• Organizational Skills: The ability to manage multiple tasks and deadlines effectively.
• Communication Skills: Clear and professional written and verbal communication.
• Attention to Detail: Crucial for maintaining accurate records and reports.
• Technical Proficiency: Familiarity with office software and systems, including databases, spreadsheets, and word processors.
• Customer Service: A professional and helpful attitude for interacting with visitors
• Scheduling & Coordination:Manage calendars, schedule meetings and appointments, and arrange travel and accommodation for staff.
• Record & Information Management:Organize and maintain physical and digital files, update databases, and ensure company records are accurate and accessible.
• Financial Tasks:Assist with bookkeeping, process invoices, manage expense reports, and track budgets.
• HR Support:Help maintain employee records, support payroll processes, and assist with other human resources functions as needed.
• Reporting & Documents:Prepare reports, presentations, and other administrative documents for management.
• Vendor Management:Liaise with vendors and suppliers to manage office needs and ensure service delivery.

Experience

• Proven experience in Administrative and customer service is essential.
• Background in Microsoft Office, QuickBooks, Google workspace
• Experience in management or operations management is preferred.
• Strong leadership skills with a focus on team development and supervision.
• Familiarity with budgeting processes and financial acumen is necessary for effective resource management.
• Previous experience in social work or home & community care will be an advantage.
• Knowledge of administration protocols is required to ensure project safety. This Administrator role offers an opportunity to make a significant impact on the lives of our customers while leading a dedicated team committed to excellence in residential and commercial contracting.

Job Type: Full-time

Pay: $33,542.63 - $52,438.43 per year

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Dayton, OH 45406

Salary : $33,543 - $52,438