Litigation Legal Administrative Assistant

• Job Duties:

·      Calendar coordination and meeting scheduling

·      Physical and electronic document organization and management

·      Preparing and editing draft cover letters, e-mail correspondence, pleadings and other legal documents

·      Transcribing attorney dictations

·      Filing of pleadings and legal documents

·      Docketing, tracking and managing various attorney and court deadlines

·      Creation of electronic and physical trial binders

·      Coordinating client communication via email, mail, and phone, together with attorney

·      Answering incoming calls (client, COIs, courts etc.)

·      Processing client expenses

·      Assisting with preparation for client meetings

·      Printing, copying, faxing, scanning documents as needed and responsible for mail

·      Compiling printed case documents and organizing them into notebooks for attorney

·      Assist with technology, including coordination with courts to ensure tech is available and compatible

·      Coordinate travel for cases and professional development

·      Track and coordinate attorney CLE credits in all states, bar association renewals, and license renewals

·      Occasional research on people, property, and case information

·      Communication with opposing counsel, client advisors, COIs, etc.

·      Coordinating legal matter and client follow-up

·      Greeting clients in person

·      Perform other job-related duties as needed to help drive our vision, mission, and values

• Skills/Abilities:

·      Familiarity with legal terminology

·      Experience with litigation practice area

·      Excellent attention to detail

·      Strong organizational skills

·      Ability to work in a fast-paced environment

·      Strong written and verbal communication skills

·      Critical thinking and problem-solving skills

·      Strong time management skills

·      Ability to multitask

·      Computer literacy skills

·      Proficiency in Microsoft Word, Excel, PowerPoint

·      Familiarity with Adobe Acrobat, Clio, NetDocs, and Next Point

·      A “team first” approach and exhibited ability to collaborate effectively

·      A positive attitude!

• Education and Experience:

·      High school diploma or equivalent required

·      Associate or bachelor’s degree preferred

·      Experience in a law firm or in-house legal setting

·      Experience using electronic software

• Physical Requirements:

·      Prolonged periods sitting at a desk and working on a computer

• Diversity Statement:

Smith Pauley provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.