What are the responsibilities and job description for the AP Accounting Clerk position at Smith Currie Oles LLP?
About the Role
We are seeking a reliable Accounts Payable Specialist to support vendor payments, disbursements, and expense processing across the firm. This role is ideal for someone who executes with consistency and accuracy, while also being able to investigate issues and keep workflows moving.
You’ll play a key role in ensuring timely payments, maintaining strong financial controls, and supporting day-to-day accounting operations.
Key Responsibilities
- Process vendor invoices and manage daily payment workflows (checks and electronic payments)
- Prepare and issue payments, including check runs, refunds, voids, and manual checks
- Monitor AP communications and ensure timely intake and processing of invoices
- Maintain accurate records and supporting documentation for all transactions
- Support expense adjustments and basic reconciliations, including credit cards
- Additional duties as assigned
Cash Controls & Compliance
- Manage daily positive pay files and assist with exception review
- Support vendor setup and ACH payment information verification
Collaboration & Problem Solving
- Resolve invoice and payment discrepancies with internal teams and vendors
- Escalate issues as needed while taking initiative to research solutions
Backup Support (AR & Trust)
- Provide occasional backup for deposits, cash application, and trust disbursements
Qualifications
- 2–5 years of accounts payable or general accounting experience