Medical Records/Central Supply Clerk

Smith County Health and Rehab is seeking a Medical Records/Central Supply Clerk to join our team!

Join the dedicated team at Smith County Health & Rehabilitation, where compassion, teamwork, and excellence come together to create an outstanding resident experience.

Are you highly organized, detail-oriented, and driven by accuracy? As our Medical Records Coordinator/Central Supply Clerk, you will play a vital dual role in supporting both clinical compliance and daily operational efficiency. From ensuring electronic medical records are complete, timely, and audit-ready to keeping nursing staff equipped with the supplies and equipment they need, your work will directly impact the quality of care our residents receive.

Medical Records/Central Supply Clerk Responsibilities:

• Check supply areas daily and stocks with required items.

• Fill requisitions from the nursing department for routine supplies and equipment in accordance with established policies and procedures.

• Ensure the facility has adequate emergency supplies.

• Maintain supply and storage rooms in an organized, clean, and safe condition in compliance with applicable local, state, or federal regulations.

• Ensure inventory is updated as required when receiving/issuing supplies and equipment. Rotates supplies to avoid loss of expired items.

• Ensure all purchase orders are properly prepared, signed, and submitted as required in procurement policies and procedures.

• Coordinate claims on damaged merchandise, errors in shipment, etc., and returns to vendor as required.

• Follow process to ensure supplies are tracked and charged appropriately.

• Checks invoices, purchase orders, packing slips, etc., against incoming merchandise.

• Ensures defective equipment is identified for maintenance and repair as required in accordance with established policies and procedures.

• Cleans and checks equipment as directed/necessary.

• Provides clerical support to the nursing department.

• Maintains quality results by following state and facility standards.

• Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs.

• Maintains client confidence by keeping resident records information confidential.

• Serves and protects the resident community by adhering to professional standards, facility policies and procedures, federal, state, and local requirements.

• Enhances medical records and facility reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Qualifications:

• Previous experience working in the healthcare or medical field preferred

• Knowledge of Health Information Management practices preferred

• Strong time management and organizational skills

• Excellent attention to detail and accuracy

• Ability to maintain professionalism in a fast-paced environment

• Strong productivity and multitasking abilities

• Thorough and detail-oriented approach to daily responsibilities

• Ability to effectively coordinate tasks and communicate across departments

• Deadline-oriented with the ability to prioritize responsibilities efficiently

• Strong internal communication and reporting skills

• Proficient computer and documentation skills preferred

EQUAL OPPORTUNITY EMPLOYER

The Facility is an equal opportunity employer. The Facility does not discriminate based on race, color, religion, sex, handicap, disability, age, marital status, sexual orientation, national origin, veteran status, or any other characteristic(s) protected by federal, state, and local laws. The Facility will also make reasonable accommodations for qualified individuals with disabilities, should a request for an accommodation be made. A key part of this policy is to provide equal employment opportunity regarding all terms and conditions of employment and in all aspects of a person's relationship with the Facility, including recruitment, hiring, promotions, upgrading positions, conditions of employment, compensation, training, benefits, transfers, discipline, and termination of employment.