What are the responsibilities and job description for the Workplace Experience Coordinator (Part Time) position at Smartly.io?
We are looking for a proactive and service-oriented Workplace Experience Coordinator to independently manage the day-to-day operations of our Chicago office. As the primary on-site contact, you will help create a welcoming, organized, and engaging workplace for employees, visitors, and external partners.
Working closely with our global Workplace Experience team, you will play an important role in ensuring our office operates smoothly while delivering an exceptional employee and visitor experience. This role combines office administration, hospitality, workplace operations, and event coordination to foster a positive and productive work environment.
This is a part-time, on-site position based in our Chicago office, working Tuesdays, Wednesdays, Thursdays from 8:00 AM to 2:00 PM (18 hours per week), with occasional flexibility to work additional hours to support business needs, meetings, or company events.
Key Responsibilities
Office Operations
- Manage the day-to-day operations of the Chicago office, ensuring a safe, organized, and efficient workplace.
- Order and maintain office, kitchen, pantry, and hospitality supplies, ensuring the office is fully stocked and presented to a high standard.
- Coordinate grocery orders, catering, snacks, beverages, and refreshments for employees, meetings, and events.
- Maintain office supplies, equipment, and inventory, coordinating purchases and replenishment as needed.
- Liaise with vendors, service providers, and building management to ensure the office is well maintained.
- Conduct regular office walkthroughs to ensure workspaces, kitchens, and common areas are clean, organized, and functioning effectively.
- Handle incoming and outgoing mail, deliveries, and general office logistics.
Employee &
Benefits:
Health Insurance, Vacation & Paid Time Off, Maternity & Paternity Leave