What are the responsibilities and job description for the Administrative Coordinator position at smartdept. inc.?
The Administrative Coordinator will serve as a central liaison between production, quality, shipping/receiving, and customer service teams. This role is responsible for maintaining accurate records, supporting quality documentation, generating labels, assisting with shipping documentation, and ensuring smooth operational flow in a fast-paced environment. Candidates should be highly organized, detail-oriented, and comfortable managing multiple priorities independently.
What You’ll Do:
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Provide comprehensive administrative support to operations, including documentation, filing, and record maintenance.
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Coordinate communication between production, quality, shipping/receiving, and customer service.
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Maintain organized systems for quality records, shipping documentation, and operational reports.
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Track FAI (First Article Inspection) status and coordinate with the Quality team.
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Process customer quality documentation requests.
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Support shipping/receiving during peak periods or absences.
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Assist in preparing outbound shipments and processing bills of lading.
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Generate shipping labels using BarTender software and ensure label accuracy and compliance.
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Update and maintain label templates as needed.
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Prepare reports and presentations as requested.
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Perform other duties as assigned.
What You’ll Need:
Education/Experience
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High school diploma or equivalent required.
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2 years of administrative experience in manufacturing or distribution.
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Proficiency in Microsoft Office (Word, Excel, Outlook).
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Experience with BarTender or similar label-design/printing software.
Skills
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Excellent organizational and time-management skills.
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Strong written and verbal communication abilities.
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High accuracy in data entry and documentation.
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Ability to work independently and collaboratively.
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Problem-solving skills and the ability to troubleshoot issues.
Physical Requirements
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Ability to sit for extended periods for computer work.
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Ability to stand and walk throughout the facility as needed.
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Occasional lifting up to 25 lbs.
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Visual acuity for detailed document and computer work.
