What are the responsibilities and job description for the PAYABLES SPECIALIST position at SMART?
Job Title: Payables Specialist
Department: Finance
Section: Governmental Accounting & Accountants Payable
General Summary
Under direct supervision, the Payables Specialist performs basic accounting tasks related to the proper recording of accounts payable transactions.
Duties and Responsibilities- Responsible for the processing of all vendor invoices with the exception being Capital purchases, Specialized Services, POS, Municipal Credits, and Community Credits.
- Matches packing slips and purchase orders to invoices and audits to ensure validity of the accounting transaction. Also gets approval on invoices from the necessary staff, Director and/or Manager.
- Prepares batches and enters the payable vouchers for payment into Dynamics GP accounting system.
- Processes weekly payroll deduction check requests in addition to entering into the general ledger the online payroll payments prepared by the ADP/Payroll department.
- Reconciles vendor statements and investigates past due invoices.
- Prepares the set up of the unrecorded monthly liabilities of unapproved invoices to ensure that the proper period when recording authority expenses.
- Processes and distributes accounts payable checks.
- Maintains the paid vendor files.
- Performs other duties as assigned.
- High school graduation with coursework in bookkeeping and/or accounting. Post high school education (community college, business school, etc.) preferred.
- Three to five years experience in processing vendor payments in a high paced environment.
- An equivalent combination of education and experience may be substituted for minimum requirements.
- Ability to operate computer terminal equipment and a ten key calculator.
- Knowledge of computer software packages.
- Strong mathematical aptitude.
- Typing skills desirable
THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.
Salary : $47,528