What are the responsibilities and job description for the Personal Executive Assistant position at SMART Services?
Personal & Executive Assistant to the CEO
Location: Utica, MI (In-person with some hybrid flexibility)
Schedule: Full-time | Standard office hours with flexibility
Are you highly organized, tech-savvy, and a self-starter who thrives in a fast-paced, innovative environment? Smart IT Services, a rapidly growing tech company based in Utica, MI, is seeking a Personal and Executive Assistant to support our CEO and founder directly. This is a unique opportunity to work closely with a dynamic leader in a role that blends high-level executive support, tech coordination, event planning, and day-to-day administrative excellence.
About Smart IT Services
Smart IT is a modern, energetic, and collaborative technology company that’s scaling fast and transforming the way IT services are delivered. We operate using the EOS (Entrepreneurial Operating System), which provides clear structure and alignment across teams, while also promoting entrepreneurial thinking, autonomy, and personal growth. We value dedication, creativity, and loyalty—and we take pride in being a company where ideas move fast and results matter.
What You’ll Do
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Location: Utica, MI (In-person with some hybrid flexibility)
Schedule: Full-time | Standard office hours with flexibility
Are you highly organized, tech-savvy, and a self-starter who thrives in a fast-paced, innovative environment? Smart IT Services, a rapidly growing tech company based in Utica, MI, is seeking a Personal and Executive Assistant to support our CEO and founder directly. This is a unique opportunity to work closely with a dynamic leader in a role that blends high-level executive support, tech coordination, event planning, and day-to-day administrative excellence.
About Smart IT Services
Smart IT is a modern, energetic, and collaborative technology company that’s scaling fast and transforming the way IT services are delivered. We operate using the EOS (Entrepreneurial Operating System), which provides clear structure and alignment across teams, while also promoting entrepreneurial thinking, autonomy, and personal growth. We value dedication, creativity, and loyalty—and we take pride in being a company where ideas move fast and results matter.
What You’ll Do
- Serve as a right hand to the CEO, providing proactive administrative and personal support
- Manage calendars, appointments, and business and personal errands with precision
- Coordinate internal and external meetings, events, and travel logistics
- Take meeting notes and help facilitate follow-up and task tracking
- Be the go-to expert for Microsoft Office 365 tools, including Outlook, Teams, Word, Excel, and PowerPoint
- Use AI tools and platforms to streamline tasks and increase productivity
- Communicate with vendors, clients, and team members on behalf of the CEO
- Handle confidential information with integrity and professionalism
- Collaborate with the team while managing independent tasks with minimal supervision
- Support special projects, problem-solve creatively, and keep the CEO’s world running smoothly
- 3 years of experience as an executive or personal assistant, preferably in a fast-paced environment
- Exceptional communication and organizational skills
- Advanced proficiency with Microsoft Office 365 and comfort using AI and tech tools
- Proven ability to multitask, prioritize, and manage time efficiently
- Resourceful and calm under pressure, with a high level of discretion and loyalty
- A true go-getter who can take initiative, solve problems, and stay one step ahead
- Bachelor’s degree in business or related field is a plus, but not required
- Familiarity with EOS or similar systems is a bonus
- Growth Opportunities in a fast-scaling IT company
- 401(k) Plan with company match
- Health & Dental Coverage
- Paid Time Off, Paid Holidays, Sick Leave, and Your Birthday Off!
- A collaborative, high-energy team that works hard and has fun doing it
- Leadership that values mentorship, innovation, and open communication
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