Projects Coordinator

Smart Construction Solutions is a premier custom cabinetry and countertop fabrication company specializing in residential and commercial projects in Palm Beach County and surrounding areas. We are seeking a highly organized and responsible Project Coordinator to help us manage daily workflow and provide a professional experience to our clients and contractors.

Key Responsibilities:

• Answer calls, WhatsApp messages, emails, and forms from clients and general contractors

• Qualify projects (type of work, approximate measurements, location, timelines)

• Schedule measurement visits, templating, and installations

• Create and update project files (client data, address, plans, materials, dates)

• Prepare clear work orders for shop and installation teams

• Maintain daily work calendar (site visits, production, installations)

• Coordinate with machine operators, installers, and helpers to ensure they have correct information and materials

• Send proposals/quotes using company templates

• Send invoices, record payments, and follow up on outstanding balances per internal process

• Track project status: quoted, approved, in production, scheduled, installed, and collected

Requirements:

• Previous experience in project coordination, construction, remodeling, carpentry, countertops, or administrative work in technical companies (preferred)

• Basic to intermediate computer skills (email, spreadsheets, calendars, WhatsApp Web)

• Excellent communication and organizational skills

• Bilingual (English/Spanish) is a plus

• Detail-oriented with ability to manage multiple projects simultaneously

• Professional phone manner and customer service skills

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Work Location: In person

Salary : $45,000 - $60,000