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Projects Coordinator

Smart Construction Solutions
Lantana, FL Full Time
POSTED ON 11/29/2025 CLOSED ON 12/29/2025

What are the responsibilities and job description for the Projects Coordinator position at Smart Construction Solutions?

Smart Construction Solutions is a premier custom cabinetry and countertop fabrication company specializing in residential and commercial projects in Palm Beach County and surrounding areas. We are seeking a highly organized and responsible Project Coordinator to help us manage daily workflow and provide a professional experience to our clients and contractors.

Key Responsibilities:

  • Answer calls, WhatsApp messages, emails, and forms from clients and general contractors
  • Qualify projects (type of work, approximate measurements, location, timelines)
  • Schedule measurement visits, templating, and installations
  • Create and update project files (client data, address, plans, materials, dates)
  • Prepare clear work orders for shop and installation teams
  • Maintain daily work calendar (site visits, production, installations)
  • Coordinate with machine operators, installers, and helpers to ensure they have correct information and materials
  • Send proposals/quotes using company templates
  • Send invoices, record payments, and follow up on outstanding balances per internal process
  • Track project status: quoted, approved, in production, scheduled, installed, and collected

Requirements:

  • Previous experience in project coordination, construction, remodeling, carpentry, countertops, or administrative work in technical companies (preferred)
  • Basic to intermediate computer skills (email, spreadsheets, calendars, WhatsApp Web)
  • Excellent communication and organizational skills
  • Bilingual (English/Spanish) is a plus
  • Detail-oriented with ability to manage multiple projects simultaneously
  • Professional phone manner and customer service skills

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Work Location: In person

Salary : $45,000 - $60,000

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