What are the responsibilities and job description for the Proposal Coordinator (In-Office) position at Small Giants?
Proposal Coordinator (In-Office) - Phoenix, AZ
WHO WE ARE: Cultivate Your Career with a Vibrant, Dedicated Team
Small Giants isn’t just a marketing and business development agency; we’re a thriving community committed to long-term success in Phoenix and Denver. We are a woman-owned, highly specialized strategic and creative agency specifically focused on commercial real estate, construction, and professional services. This is an award-winning, highly collaborative company specializing in commercial real estate and construction (CRE and AEC) clients of all sizes across the country.
We believe in crafting specialized growth strategies, creative concepts, brand storytelling and strategic communications that drive our clients’ success. Our vibrant team culture thrives on collaboration, continuous learning, and shared achievement. From team outings and catered lunches to ongoing internal education opportunities, we are committed to helping our team deepen their expertise and grow their careers at Small Giants.
Are you a multi-talented communicator who can translate complex technical ideas into winning content and sleek visual stories under tight deadlines? We are looking for a Proposal Coordinator to lead high-stakes pursuits and design compelling layouts in Adobe Creative Suite. If you are energized by combining sharp graphic instincts with persuasive copywriting, this is the perfect role for you.
What the position entails
- Coordinates the development and production of proposals, statements of qualifications, and interview materials, ensuring all deliverables are accurate, compelling, and submitted on time.
- Collaborates with technical staff, project managers, and designers to gather, organize, and synthesize content for pursuit documents.
- Drafts, edits, and reviews proposal narratives, resumes, project sheets, and supporting materials to ensure clarity, consistency, and alignment with client requirements.
- Manages pursuit schedules, tracks deliverables, and facilitates internal meetings to keep projects on track.
- Provides quality control for all pursuit deliverables, including proofreading, formatting, and final production for both digital and print submissions.
- Maintains organized databases and records of pursuit activities and outcomes.
Qualifications
- Bachelor’s degree in marketing, communications, or other related major
- Strong proficiency in Adobe InDesign, Microsoft PowerPoint, and other relevant software
- Excellent writing and proofreading skills
- Ability to maintain a high degree of professionalism, integrity, and confidentiality
- Ability to work independently and prioritize projects in a fast-paced, deadline-driven environment
- Strong organizational skills to manage content, files, and project timelines
- Experience in the A/E/C & CRE industry is preferred, but not required
Important Note: This role requires on-site presence at our Phoenix, Arizona office. To be considered, candidates must reside within commuting distance of our office. Applicants must have independent authorization to work in the U.S. without requiring employer sponsorship.