District Business Manager

Smackover-Norphlet District Business Manager Job Description Title: District Business Manager Qualifications: Experience or Degree in Finance, Accounting or Administration Certification Reports to: Superintendent Supervises: Accounts Payable and Administrative Assistant Bookkeeper Contract Days:240 Days Job Summary To oversee the financial and administrative operations of an educational institution. They will play a crucial role in managing budgets, ensuring financial compliance, and optimizing resource allocation. This position requires a keen eye for detail, strong financial acumen, and the ability to collaborate effectively with staff and stakeholders to support the school's mission and objectives. Responsibilities: To supervise and evaluate Accounts Payable, Payroll Bookkeeper, and Superintendent Assistant Bookkeeper. Be responsible for overseeing the budget and finances of the district. Process the district’s annual budget. Meet with the Principals and Supervisors at least twice annually to review their budgets. Month-end closing (By the 10th of the following month) Code district receipts Code elementary, middle, and high school activity receipts Code activity checks Create journal entries for the month Clear canceled checks from eFinance Balance and reconcile bank statements Create reports for the board & send to the Superintendent Print reports for Child Nutrition Report & email to the Food Service Director Print activity reports and send to the campus Administrators or Supervisors Stay updated on changes in education finance laws and regulations Manage personnel records, contracts, and employment agreements Process quarterly reports and withholding taxes Process consumer use tax online (By the 20th of each month) Code bills for Accounts Payable (daily) Code requisitions (daily) and forward to the Administrative Assistant to process Process high school activity checks Report inquiries for the Superintendent as needed Report inquiries to DESE as needed Responsible for Cycle 1, 8, and 9 reporting: Cycle 1 (Annually) by September 31 - Budget and Current Year Salaries Cycle 8 (Annually) by July 31 - Prior year salaries & FTE Cycle 9 (Annually) by August 31 - Fiscal year close Prepare reports and paperwork for annual audit Verify employment and wages as needed Respond to employees as needed Process FMLA, disability, and workers compensation paperwork Process Fixed Assets (Inventory) updates and reports Oversee Accounts Payable and Payroll Bookkeeper Oversee Superintendent Administrative Assistant and Bookkeeper Filing To attend regular monthly school board meetings Other duties as assigned