What are the responsibilities and job description for the Accounting Associate position at SKYLINE ELEVATOR INC?
About the Role:
As the Accounting Associate you will play a key role in the Accounting & Finance department by ensuring accurate and timely processing of receipts, expense tracking, and job/project costing. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced event rental environment where multiple projects and deadlines overlap. This is an in office position located in Clermont, FL, full-time Monday - Friday.
Minimum Qualifications:
- Minimum of 2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Quickbooks Desktop 2024 - 2025
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent written and verbal communication skills.
Preferred Qualifications:
- Experience working in a professional office environment.
- Familiarity with office management software and database systems.
- Basic knowledge of bookkeeping or financial record-keeping.
- Ability to handle confidential information with discretion.
- Customer service experience or skills.
Responsibilities:
- Process customer payments (checks, ACH, credit cards, cash receipts).
- Record and reconcile daily receipts against customer accounts.
- Assist with collections follow-up as needed.
Expense Tracking & Accounts Payable Support - Record and code expenses to appropriate accounts and cost centers.
- Monitor vendor invoices and employee expense reports for accuracy.
- Support timely preparation of expense reports for management.
Job/Project Costing - Allocate costs to specific events, projects, or clients.
- Track labor, equipment, material, and third-party vendor costs by job.
- Reconcile project budgets against actual expenses.
- Assist management in analyzing profitability by event/job.
General Accounting Support - Maintain accurate and organized financial records.
- Assist with month-end close tasks, including journal entries and reconciliations.
- Provide reporting support to Finance Manager and management as needed.
Skills:
The required skills such as proficiency in Microsoft Office Suite enable the candidate to efficiently create documents, manage spreadsheets, and communicate via email, which are essential for daily administrative tasks. Strong organizational and time management skills help in prioritizing workload, managing calendars, and ensuring deadlines are met without compromising quality. Excellent communication skills are used to interact professionally with colleagues, clients, and vendors, facilitating clear and effective information exchange. Preferred skills like familiarity with office management software and basic bookkeeping enhance the candidate’s ability to support financial tracking and streamline office operations. Additionally, discretion and customer service skills contribute to maintaining a professional environment and fostering positive relationships within and outside the organization.
Benefits:
- 401(k)
- 401(k) Matching
- Health Insurance
- Dental & Vision Insurance
- Life Insurance
- Paid Time Off