Medical Scheduler - Part Time (Pediatric Therapy Clinic)

Job Title: Medical Scheduler Extraordinaire (Part-Time)

Help Us Create A Brighter Future For Each Child

SkyBreak Therapy | Meridian, ID
Part-Time | 20–25 hours/week

Get a Donut with Sprinkles and Ice Cream on Us!

Do you love organizing chaos, solving scheduling puzzles, and helping people feel cared for from the very first phone call? Are you the person who can keep a calendar running smoothly while still making every family feel like they matter?

SkyBreak Therapy is looking for an experienced Medical Scheduler / Patient Coordinator to join our growing pediatric therapy team!

We are searching for someone who has 3 years of experience scheduling in a medical office or healthcare setting and who brings both organization and heart to their work. This role is perfect for someone who enjoys being the friendly face (and voice!) that helps children and families access the therapy services they need.

At SkyBreak Therapy, we provide occupational therapy, physical therapy, and speech therapy services to children in our community. Our mission is simple:

Creating A Brighter Future For Each Child

And our scheduler plays a BIG role in making that happen!

Job Description

Join our vibrant Pediatric Therapy Clinic as a Part-Time Medical Scheduler, where your organizational skills and compassionate approach will help streamline our clinical operations and enhance patient experiences. In this dynamic role, you will coordinate appointments, manage medical records, and support the administrative team to ensure smooth clinic functioning. Your proactive communication and attention to detail will contribute to delivering exceptional care for our young patients and their families. This is an exciting opportunity for someone passionate about healthcare administration and eager to make a positive impact in a pediatric setting.

Responsibilities

• Supporting our admin team in scheduling patients in order to help kids meet their developmental goals
• Schedule patient appointments efficiently using an EMR (Electronic Medical Records) system to ensure optimal clinic flow.
• Verify insurance coverage, perform insurance eligibility checks, and facilitate insurance verification processes aligned with health insurance policies
• Manage patient intake procedures, including collecting accurate medical histories and updating electronic health records (EHR).
• Review medical documentation for completeness and accuracy, ensuring compliance with HIPAA regulations and clinical confidentiality policies.
• Answer phone systems with professional phone etiquette, providing excellent customer service to patients and providers alike.
• Maintain organized medical records, file documents accurately, and manage electronic health records (EHR) management with proficiency.
• Support clinic staff with administrative tasks including data entry, filing, appointment reminders, and office management duties to ensure seamless clinic operations.

Qualifications

• Prior experience in medical scheduling or healthcare administrative support within a pediatric or clinical environment preferred.
• Strong knowledge of EMR/EHR systems.
• Proficiency in medical terminology, CPT coding, ICD coding (ICD-10/ICD-9), and health insurance processes including insurance verification.
• Excellent computer skills with Microsoft Office Suite and electronic health record management software.
• Exceptional organizational skills with keen attention to detail for documentation review and data accuracy.
• Bilingual abilities are desirable to serve diverse patient populations effectively.
• Strong communication skills - both verbal and written - and the ability to handle phone systems confidently.
• Previous experience working in a pediatric, dental or medical clinic environment is advantageous.
• Knowledge of HIPAA regulations and clinical confidentiality policies to ensure patient privacy at all times.

Join us in creating a welcoming environment where children receive the best possible care! Your dedication will help us deliver efficient service while supporting the health journeys of our young patients and their families.

Pay: $18.00 - $23.00 per hour

Education:

• Associate (Preferred)

Experience:

• Medical Scheduling: 3 years (Required)

Work Location: In person

Salary : $18 - $23