What are the responsibilities and job description for the Temporary Event Specialist (Cowboys & Cowboys Gala) position at Sky Ranches Inc?
This position is critical to the ministry of Sky Ranch and contributes directly to our mission of leading youth and families to know and follow Christ. The Event Specialist will be responsible for supporting Cowboys & Cowboys tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Assist in all aspects related to the Cowboys & Cowboys Gala, including, but not limited to: picking up items around DFW, soliciting, and packing and organizing for the event
- Assist in all aspects related to Silent Auction for Cowboys & Cowboys Gala, including, but not limited to, soliciting, entering items into software, picking up items
- Assist in cleaning and organizing post-Gala, including but not limited to: organizing materials in the Dallas office, reaching out to guests, delivering auction items.
- Entering data into our Donor database and event system
- Support other Cowboys & Cowboys tasks as needed
OTHER DUTIES AND RESPONSIBILITIES
- Maintain compliance with Sky Ranch’s employee policies and procedures.
- Maintain compliance with all state and federal laws and regulatory requirements.
- Perform other duties as required.
FINANCIAL RESPONSIBILITY
- Donations
QUALIFICATIONS:
EDUCATION
- Bachelor’s degree preferred.
EXPERIENCE
- Minimum of three years Administrative experience.
KNOWLEDGE
- Knowledge of basic accounting and bookkeeping is preferred.
- Must have knowledge and evidence of extensive data entry, database development, management, and report writing.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Publisher and Access.
- Knowledge of donor management software preferred.
SKILLS AND ABILITIES
- Excellent interpersonal skills, and relationship building skills.
- Ability to relate positively, influentially, and sensitively to a broad spectrum of persons in a variety of multi-tiered relationships and settings to include co-workers, peers, and board members.
- Ability to plan, manage, and report financial information proficiently.
- Basic reading, writing, and arithmetic skill required.
- Ability to investigate and analyze information and draw conclusions.
- Ability to prepare moderately complex reports.
- Ability to exercise independent thinking and initiative.
- Excellent professional written communication skills.
- Ability to speak clearly in face to face interactions; to articulate with accuracy on the telephone and through e-mail.
- Excellent listening skills.
- Excellent organizational skills; ability to multi-task and manage a variety of tasks.
- Encouraging and building mutual trust, respect, and cooperation among team members.
- Ability to maintain confidentiality.
- Ability to communicate the vision and values of Sky Ranch to both internal and external customers.
EXTERNAL CONTACTS
- Donors and camper families
PHYSICAL DEMANDS
- No or very limited physical effort required.
- Ability to use up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects.
- Ability to grasp, push, pull, carry or otherwise manipulate objects; ability to perform tasks requiring action of muscles or groups of muscles and foot and/or hand-eye coordination.
- Ability to travel to various geographic locations, including travel by car, and some overnight stays including weekends.
WORK ENVIRONMENT
- Works indoors in normal office environment majority of the time.
- No or very limited exposure to physical risk.
- Requires a willingness to work a flexible schedule with occasional evening and weekend work.
OTHER
Commitment to Christian principles and teachings both professionally and personally. Must be able to fully support Sky Ranch’s Doctrinal Statement. An active membership in a church whose spiritual beliefs are aligned with Sky Ranch’s Doctrinal Statement.
Commitment to Sky Ranch’s Vision, Mission, Values (Who We A.R.E.) and Principles (WOW, Stewardship, and Excellence) demonstrated in daily behavior.
Must demonstrate annually a clear background check and review of child safety practices as required for camp accreditation by the American Camping Association.
Possess personal spiritual discipline that models a proactive approach toward personal, spiritual, and relational health.