Office Manager

Sky Point Crane is your go-to source for your construction lifting service needs. We service all industries including general construction, manufacturing, mining, energy and oil & gas industries, agricultural, HVAC contractors, telecommunications, utility, infrastructure, local and state government projects and service-related industries.

About us

Sky Point Crane is a fast growing, family owned business in the construction industry located in Indiana, PA. We pride ourselves on being very customer-centric and building long lasting relationships with our customers.

Responsibilities:

- Sky Point Crane is seeking an Office Manager to join our growing team. The position will assist with our office operations and provide support to the Managing Partner.

- This position will perform administrative functions including office management, overseeing accounts receivables and accounts payable, payroll, invoicing, time scheduling, supplies and vendor management, and provide marketing, IT and phone support to staff, customers, and partners.

- Our ideal candidate is a dedicated professional who is able to stay highly organized, multi-task, and help improve systems and processes.

- This will be a full-time 40 hours/week position with benefits.

• Develop, review, and improve administrative systems, policies, and procedures
• Maintain necessary supplies and ensure all equipment works properly and is well maintained
• Collect, organize, and record information with computers and filing systems
• Answer general calls and emails and direct them to appropriate contacts
• Other duties as assigned

Financial:

• Record accounts receivables/payables and vendor contacts in Quickbooks and business CRM systems
• Ensure all documentation is properly filed and all invoices are accurate
• Generate invoices for all revenue sources on a weekly basis by communicating with project managers on job statuses
• Regularly reconcile accounts with staff
• Assist in monthly closings process and annual audits
• Assist with other activities to support the accounting function as requested

Qualifications and Experience:

• Associates degree in Accounting, or Bookkeeping, or QuickBooks certification ; Bachelor’s degree preferred
• Minimum of 2 years accounts payable and accounts receivables experience
• Knowledge of accounting systems required; experience with Quickbooks and construction accounting is a plus
• Familiarity with system and process improvements, human resources, and customer service procedures

Exceptional organizational skills including time, task, and resource management skills. Demonstrated record of meeting deadlines, with strong organizational skills and attention to details. Ability to work well independently and strong communication skills to interact with coworkers, management, and outside vendors

• Strong listening and follow-through skills
• Excellent proficiency with MS Office, particularly Excel and Word, as well as Google Workspace (Gmail, Sheets, Docs)

Qualifications:
- Previous experience in office management is highly preferred
- Strong phone etiquette and familiarity with phone systems
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in calendar management and scheduling software
- Proven ability to manage a team and delegate responsibilities
- Exceptional attention to detail and accuracy in maintaining records and files

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet the needs of the organization.

Pay: $16.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience:

• Administrative experience: 1 year (Required)
• QuickBooks: 1 year (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $16 - $25