Project and Operations Administrator - SkillBridge (Farmington, NY)

Tactical Construction 
Project and Operations Administrator - SkillBridge Program ONLY
Salary:  $65,000

EMPLOYEE SUMMARY AND EXPECTATIONS
As a member of this team, you accept the values and standards of Tactical Construction, Inc., and the customers we represent. In all activities, satisfying and exceeding the expectations and desires of our customers shall be the number one priority along with creating a growth culture focused on employee development and success. From this basic standard and adherence to our company’s mission, vision, and core values, we shall conduct our daily business.

Adherence to the following values and characteristics will strongly influence your success:

• Integrity: Act with the highest level of integrity by recognizing laws, moral principles, etc. to do the right thing.
• Quality: Treat every task as if you were doing it for yourself or a loved one. Do not accept sub-par quality.
• Accountability: Do what you say. Act responsibly, consider action impacts, and hold others accountable.
• Respect: Regardless of the circumstances, show all customers, vendors, co-workers, managers, etc. respect.
• Growth Mentality: Consistently seek opportunities to grow knowledge and/or skills.
• Strong Work Ethic: Have a drive to set challenging goals and work hard to achieve them.
• Take Initiative: Identify a need and develop a solution, without being asked to do so.
• Adaptability: Thrive and see the opportunities in a constantly changing workplace.

Position Summary
The SkillBridge Project & Operations Administrator position provides a dynamic introduction to the intersection of foundational project management and construction project operations. The SkillBridge participant will gain experience in planning, coordination, documentation, budgeting, scheduling, vendor management, and compliance—all in a fast-paced commercial construction environment.
This is an ideal opportunity for service members with strong universal project management skills to learn how those capabilities translate into construction-specific workflows, systems, and deliverables.

Duties and Responsibilities
Project Administration 

• Learn to support Construction Project Managers throughout the full project lifecycle.
• Assist with contract start-up and closeout documentation.
• Track bids and monitor the job schedule using Procore and Microsoft Project.
• Assist with RFIs, change orders, and file management.
• Gain hands-on experience using construction project software (Procore).
• Observe how project risks and compliance issues are managed and mitigated.
• Understand how construction teams coordinate logistics, staffing, and subcontractors.

Finance & AP/AR 

• Learn to process accounts payable and receivable.
• Match invoices to commitments and project budgets.
• Support monthly and project-based billing procedures.
• Review vendor documentation and maintain digital files.
• Gain familiarity with budget tracking, billing cycles, and cost control.

Subcontractor & Compliance Support

• Help collect and manage essential documentation (insurance, W-9s, contracts).
• Upload and maintain accurate records in Procore and shared drives.
• Learn how compliance and quality assurance are managed in a commercial construction setting.

Operational Support

• Support office supply inventory, equipment rentals, and internal task coordination.
• Learn timecard management, punch map validation, and payroll review support.
• Assist with internal reporting, closeout binders, and email communication routing.
• Gain insight into managing vehicles, mileage tracking, and logistics scheduling.

Expectations

• Perform all duties and responsibilities as required.
• Ensure a safe work environment for all employees by following safety protocols, identifying, and correcting or reporting safety risks, and maintaining a job site free from debris, clutter, and hazards.
• Be dependable, reliable, and consistent by showing up to work as scheduled, on time and ready to work diligently.
• Be a team player by striving for harmony and working with managers and team members to complete tasks.
• Adhere to all company policies and procedures.
• Maintain a positive and respectful attitude.
• Always communicate clearly and respectfully and listen actively to understand.
• Communicate issues, concerns, suggestions, with the supervisor or appropriate staff member.

REQUIREMENTS

• High School Diploma or GED required.
• Bachelor’s degree in building science, construction management and/or engineering, preferred.
• 10 years of construction experience
• 5 years of construction project management
• Measure/plan, read and follow blueprints with knowledge of building code.
• Knowledge of OSHA and safety regulations; OSHA 10 required; OSHA 30, preferred.
• Ability to represent the company in a business-like manner.
• Knowledge of and experience using hand tools, power tools, and measuring tools
• Daily management software knowledge preferred (i.e. Procore, Bluebeam, Microsoft Office Suite)
• Ability to organize and communicate professionally and efficiently.
• Act with integrity, professionalism, and confidentiality.
• A valid driver’s license with reliable transportation required

WORK SCHEDULE
Company operating hours are Monday-Friday 8am-4:30pm. Full-time employees are regularly scheduled and expected to work 40-45 hours per week. 

TRAVEL
Our teams meet at the jobsite.  Reliable transportation is required to travel between job sites, purchase materials, etc.

This is a full time position

Salary : $65,000