Project Specialist (Financial / Vendor Management)

PROJECT SPECIALIST

Join a leading organization dedicated to delivering essential services and driving innovation in a dynamic industry. This company is committed to operational excellence and relies on robust financial processes to achieve its mission. Imagine playing a crucial role in maintaining the financial health and operational efficiency of a major organization that impacts countless lives daily. As a key player, you'll ensure seamless financial operations and vendor relationships, directly contributing to the smooth functioning of essential services and the overall success of the enterprise.

We are seeking a highly motivated and detail-oriented individual to join our team, focusing on the critical area of financial and vendor management. This role is pivotal in ensuring the timely and accurate processing of invoices, fostering strong vendor relationships, and driving continuous improvement in our financial workflows. You will be at the forefront of optimizing our operational efficiency, collaborating with diverse teams, and making a tangible impact on our core business functions.

Day-to-Day Responsibilities/Workload
*Become a POC (point of contact) for our VM vendors, process invoices for their assigned vendors, track rejections, work with internal and external stakeholders to ensure our invoicing procedures are followed.
*Lead meetings with internal and external partners, utilize work management system datasets to analyze trends and validate invoices.
*Ensure timely and accurate processing of invoices, maintaining adherence to established schedules and contractual obligations.
*Demonstrate a high attention to detail
*Apply advanced analytical and data interpretation skills to monitor, assess, and reconcile invoices
*Serve as the primary point of contact for assigned vendors, facilitating clear communication and the prompt resolution and follow up
*Collaborate effectively with internal teams to optimize workflows and support compliance with invoice processes
*Identify and recommend opportunities for process improvements to enhance the efficiency and effectiveness of the Vegetation Management

Required Skills/Attributes
*Proficiency with work management and financial systems (e.g., SAP, Ariba or similar platforms)
*Strong organizational and time management abilities
*Excellent written and verbal communication skills
*Ability to prioritize tasks and manage multiple deadlines efficiently
*Proactive problem-solving and critical thinking skills
*Experience in vendor management and relationship building
*Strong Excel and data analysis skills (e.g., pivot tables, VLOOKUP, data validation)
*Ability to work independently and as part of a team in a fast-paced environment

Desired Skills/Attributes
* Strong communication and follow up
* Project/program management
* Utility experience

Education Requirement

• High School Diploma or Equivalent

This is a HYBRID W2 (no C2C) opportunity in Pomona, CA and only local candidates will be considered.

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**About Aquent Talent:**
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Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.