Part-Time Administrative Assistant

Our client is seeking a highly organized and proactive Part-Time Administrative Assistant to provide administrative, scheduling, and sample coordination support. This position will work with confidential information, manage competing priorities, and interact with employees and stakeholders across all levels of the organization.

Please note: This is a part-time position. Specific working hours and schedule will be confirmed during the interview process.

• Provide general secretarial and administrative support.
• Coordinate meetings, conference calls, and in-person appointments.
• Communicate schedules, meeting details, and updates to all participants.
• Arrange domestic and/or international travel as needed.
• Prepare and process expense reports accurately and on time.
• Assist with event planning, logistics, and coordination.
• Coordinate the shipment, tracking, receipt, and distribution of product samples.
• Maintain accurate sample and shipping documentation.
• Handle confidential materials with discretion and minimal supervision.
• Complete special projects and additional administrative assignments as needed.
• Manage multiple priorities while maintaining accuracy and meeting deadlines.

• 2-4 years of previous administrative or coordination experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience coordinating shipments or product samples is preferred.
• Strong organizational and time-management skills.
• Ability to prioritize and manage multiple assignments simultaneously.
• Excellent written and verbal communication skills.
• Ability to work effectively with employees and leaders at all organizational levels.
• High degree of professionalism, discretion, and attention to detail.
• Proactive, adaptable, and comfortable working independently.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.