Document Control Manager/Admin

MUST-HAVE REQUIREMENT: Bilingual Fluency (English/Spanish) is MANDATORY. All applicants must be fully fluent in both written and spoken Spanish to interface with global stakeholders. Candidates without verified Spanish fluency will not be moved forward.

Aquent is partnering with a leading global company at the forefront of innovation, driving progress and delivering critical solutions across various industries. This organization is committed to excellence, leveraging cutting-edge technology and a collaborative environment to achieve its mission.

Are you a meticulous and highly organized individual with a passion for ensuring information integrity and streamlined processes? We are seeking a dedicated professional to step into a pivotal role where your expertise in document control will directly impact project success and operational efficiency. You will be instrumental in managing critical documentation, ensuring compliance, and facilitating seamless communication, empowering our teams to deliver groundbreaking results.

**Key Responsibilities:**
* **Master Documentation Management:** Oversee the entire lifecycle of project documentation, ensuring all records are accurate, up-to-date, and easily accessible.
* **Process Excellence:** Implement and maintain robust document control procedures, including numbering, revision control, and distribution rules, ensuring strict adherence to contractual and project-specific requirements.
* **Workflow Optimization:** Manage and optimize document workflows, transmittals, and approval cycles, coordinating reviews between internal teams, clients, and vendors to accelerate project timelines.
* **Data Integrity & Reporting:** Perform meticulous metadata entry, quality checks, and maintain accurate project folders. Prepare comprehensive status reports and manage master document lists to align with project deliverables.
* **Communication Hub:** Serve as the primary point of contact for all project documentation, facilitating clear and timely communication, and ensuring compliant information exchange.
* **Guidance & Mentorship:** Provide valuable guidance and support to junior document control staff, fostering a culture of continuous improvement and knowledge sharing.
* **Audit & Compliance Support:** Actively support internal and external audits, ensuring all documentation practices meet stringent quality and regulatory standards.

**Required Skills & Experience:**
* High School Diploma combined with at least 3 years of document control management experience.
* 4-6 years of experience in document control, including managing complex projects.
* Advanced knowledge of Electronic Document Management Systems (EDMS).
* High proficiency in Microsoft Excel and Adobe Pro.
* Must be fluent in Spanish (bilingual).
* Exceptional attention to detail and ability to follow established procedures meticulously.
* Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment and meet tight deadlines.
* Excellent written and verbal communication skills, with a strong follow-up discipline.
* Proven ability to work independently and take initiative.
* Strong analytical and reporting skills.
* Ability to interpret contract documentation requirements accurately.

**Preferred Skills:**
* Bachelor's Degree in a field related to process management, compliance, or coordination (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).
* Experience with specific enterprise content management systems.
* Demonstrated ability to mentor junior staff.

#LI-LP1

**About Aquent Talent:**

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.
Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!
Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.