Administrative Assistant - Emergency Management Assistance

Reviewing reimbursement packets for accuracy & consistency across multiple documents, coordinating w/other states, agencies, or personnel, providing routine updates to leadership, as well as organizing the packet for submission to requesting state

A state-level EMAC (Emergency Management Assistance Compact) Contractor will assist the Logistics Section Chief with closing out open Emergency Management Assistance Compact (EMAC) Reimbursement Packets.

Responsibilities include reviewing the reimbursement packets for accuracy and consistency across multiple documents, coordinating with other states, agencies, or personnel, and providing routine status updates to leadership, as well as organizing the packet for submission to the requesting state

1. Pre-Event Preparation & Planning

• Resource Typing: Assist state agencies and local jurisdictions in cataloging, typing, and vetting deployable resources.
• System Maintenance: Ensure state staff and partner agencies are familiar with the Emergency Management Assistance Compact Operations System.

2. Activation & Deployment Operations

• A-Team Support: Serve as a member of the State Emergency Operations Center (SEOC) A-Team to process requests and offers between Assisting and Requesting States.
• REQ-A Processing: Review or assist in drafting and executing the Request for Assistance (REQ-A) forms, which serve as legally binding contracts during disasters.
• Monitoring: Maintain continuous contact with deployed resources, tracking their status, logistics, and mission progress.

3. Post-Disaster Reimbursement & Compliance

• Documentation: Ensure all deployment documentation, timesheets, equipment, and other expense logs are accurately recorded across multiple forms.
• Package Auditing: Guide deploying personnel and resource providers in building, auditing, and submitting comprehensive reimbursement packages.
• Financial Closeout: Coordinate with Assisting Agency/Entity and Requesting States to reconcile costs and secure reimbursement.

4. Qualifications & Requirements

• Experience: Emergency Management experience is preferred but not required.
• Skills: Detailed oriented, ability to work autonomously to coordinate with other states, agencies, and personnel. Good computer and math skills are a bonus.  Knowledge of the Emergency Management Assistance Compact process is preferred but can be taught with Just in Time Training.
• Hours: Work weekdays, 37.5 hours per week unless other arrangements are made with supervisor.

Skill Demand Energy is a nationally certified minority-owned company with our Corporate Headquarters in Indianapolis, Indiana, and multiple offices across the U.S.

Skill Demand Energy partners with utilities, local and state governments, and other entities to provide solutions to reduce America's energy usage within the residential, commercial, and industrial and government sectors. We are a dynamic multiculturally owned firm fully committed to cocreate with our teams truly inclusive and equitable working environments that results in thriving diversity and professional success.

We are committed to hiring individuals that are representative of the communities our programs are designed to serve. Our work elevates co-creation through cultivating trust and acting with transparency. We recognize that representation matters.