What are the responsibilities and job description for the Finance & Operations Coordinator position at Skibo Energy?
Company Description
Skibo Energy develops advanced Thermal Energy Storage (TES) technologies that reshape how renewable energy is captured, stored, and delivered. Our storage-first energy platform integrates seamlessly with distributed and utility-scale systems, strengthening legacy fossil-fuel infrastructure while enabling a cleaner, more reliable energy future. By embedding long-duration thermal storage into the built environment, our systems will influence how future buildings are designed, built, and operated.
Location: Pittsburgh
Reports to: CEO
Type: Full-time
Role Overview
We are seeking a detail-driven Finance & Operations Coordinator to support our small company's CEO with financial and operational coordination. This role supports two key operational areas: you will own bookkeeping, financial tracking, and documentation, and ensure our financial records are accurate, current, and audit-ready at all times.
In addition to finance responsibilities, this role supports on-site and operational coordination at our PDC (Product Development Center), helping ensure vendors, deliveries, inventory, and daily operations run smoothly. It is a hands-on position for someone who takes pride in financial accuracy, operational reliability, and being a dependable backbone of the organization.
The ideal candidate is comfortable working independently, is highly detail-oriented, and enjoys bringing order and clarity to both financial and operational processes in a growing, entrepreneurial environment.
Key Responsibilities
Finance & Bookkeeping (Primary Focus)
- Own day-to-day bookkeeping and financial record-keeping
- Track invoices, payments, expenses, and reimbursements with accuracy and consistency
- Maintain organized financial documentation for audits, reporting, and leadership review
- Support budget tracking and prepare simple financial summaries
- Coordinate closely with external accountants, bookkeepers, or finance partners
- Ensure financial data is timely, clean, and reliable
Operations & Coordination
- Coordinate vendors, service providers, and external partners
- Manage deliveries at the PDC, including logging, handoff, and inventory tracking
- Maintain inventory records and coordinate supplies and materials
- Act as a point of contact for on-site operational needs and ensure smooth day-to-day functioning of the PDC
- Proactively identify and address gaps or inefficiencies in operational processes
- Support ad-hoc operational projects as the company grows
- Ensure follow-through, ownership, and accountability across assigned responsibilities
Qualifications & Skills
- 2 years of experience in finance, bookkeeping, operations, or coordination roles
- Working knowledge of bookkeeping, invoicing, expense tracking, or basic finance processes
- Strong organizational and time-management skills
- High attention to detail and reliability
- Comfortable working in a fast-paced, startup or entrepreneurial environment
- Strong communication skills and sound professional judgment
- Willingness to be hands-on and present on-site when needed
Nice to Have
- Prior exposure to small-company or early-stage operations
- Familiarity with accounting tools (QuickBooks, Xero, Excel, etc.)
What Success Looks Like in This Role
- Financial records are accurate, organized, and consistently up to date
- Invoices, expenses, and payments are tracked seamlessly with minimal oversight
- Day-to-day operations run smoothly without friction or escalation
- On-site operations at the PDC are reliable and well-coordinated
- The role grows in ownership and impact as the company scales