What are the responsibilities and job description for the Office Coordinator position at SKG?
Company Background
SKG is a Certified Allsteel Dealership that serves South and Central Texas. Established in Austin, Texas over 30 years ago, SKG continues to build upon a reputation of providing customers with unique, creative, and cost-effective workspace furniture solutions that are skillfully supported by its exceptional service teams. SKG is a woman-owned company with active dealer principal participation. Through this participation and its cast of knowledgeable, top-quality employees, SKG exhibits an atmosphere of creativity, collaboration, and professionalism that provides its customers the highest levels of design excellence and environmental sustainability.
Position Summary
As the Office Coordinator for SKG, you will serve in a pivotal role by maintaining efficiency and effectiveness across the organization through overseeing and coordinating a wide range of administrative activities.
Key Responsibilities:
- Serve as the warm and welcoming face of SKG, greeting visitors, clients, and employees with professionalism and hospitality.
- Function as a primary point of contact for both internal and external stakeholders.
- Answer incoming calls for the General and San Antonio Warehouse extensions, manage the voicemails and inbox of info@skgtexas.com and skgwarehouse@skgtexas.com, and serve as a backup for the Austin Warehouse extension.
- Manage office supplies inventory and beverage/snack inventory.
- Manage refrigeration, water dispenser, wine cooler – discard outdated inventory for replenishment
- Facilitate courier pickup/deliveries as well as all overnight and USPS mail functions.
- Manage the display of the SKG showroom, ensuring proper organization and aesthetics.
- Assist with facility-related tasks including organizing the supply room, and server room, and cleaning and maintaining the kitchen and appliances.
- Support Showroom Manager for internal and external company events (e.g., Annual Kick-Off Meeting, Lunch and Learns, client presentations, etc.).
- Order catering for sales team, against sales team budgets.
- Record SKG team meetings (i.e. Java, Process Trainings, etc.), discussions, and participation, and provide minutes, if necessary.
- Prepare and maintain office reports, documents, and records, ensuring accuracy and confidentiality.
- Stock supply room and pantry based on set organizational plan.
- Responsible for booking travel arrangements as needed.
- Serve as a member and contributor to SKG's Culture Club, as well as capturing photos and videos of Culture Club events to document and share content across company social media platforms.
- Handle ad-hoc administrative tasks and projects as assigned by management.
Qualifications:
- Excellent front desk etiquette and customer service skills.
- Attention to detail and strong organizational skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent interpersonal and emotional intelligence skills.
- Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.
- Experience in improving processes.
- At least two years of administrative and/or office management experience or an equivalent combination of education and experience.
Job Type: Full-time
Pay: $50,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Ability to Relocate:
- Austin, TX: Relocate before starting work (Required)
Work Location: In person
Salary : $50,000 - $55,000