What are the responsibilities and job description for the Temporary On-call Office Assistant III (Recording) position at Skagit County?
JOB
Processes and records documents relating to real estate transactions, enters recorded documents into the computer, assists and conducts searches of records, makes copies of requested documents and charges appropriate fee for services. Processes marriage license applications and provides notary public services when required.This is an on-call/part-time position (8 hrs. each Monday and Friday with an increase to 40 hrs./week from June 24 to August 8, 2025 only).Salary upon hire is step 1 ($24.15/hour). The Office Assistant III (Recording) is range 10 of the General Salary Schedule.
EXAMPLE OF DUTIES
Receive and process documents using automated recording program, entering applicable information for indexing recorded documents. Collect appropriate fee for services. Process incoming mail; copy and record checks in receipt log; post outgoing mail.Assist the public with research and records retrieval. Make certified or non-certified copies of requested documents. Balance daily fees collected and reconcile cash and checks with receipts. Prepare daily deposit to Treasurer when necessary. Complete document indexing in recording software application and perform error audit on data. Perform public Notary services as requested. Supervisory: None. OTHER JOB FUNCTIONS: May be tasked with performing related duties. Related duties as required are duties that may not be specifically listed in the position description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.
SUPPLEMENTAL INFORMATION
SELECTION PROCESS: Following review of applications and resumes, the highest qualified applicants will be interviewed and may be tested. After a selection is made, all applicants not selected will be notified in writing. Skagit County reserves the right to use applications received for this posting to fill any other positions within this classification which may open within six months following the closing of this position.ADDITIONAL INFORMATION: Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices.American with Disabilities Act (ADA) Notice: Individuals, who need an ADA accommodation to complete the application, test or interview process, please call: (360) 336-9433.The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
Processes and records documents relating to real estate transactions, enters recorded documents into the computer, assists and conducts searches of records, makes copies of requested documents and charges appropriate fee for services. Processes marriage license applications and provides notary public services when required.This is an on-call/part-time position (8 hrs. each Monday and Friday with an increase to 40 hrs./week from June 24 to August 8, 2025 only).Salary upon hire is step 1 ($24.15/hour). The Office Assistant III (Recording) is range 10 of the General Salary Schedule.
EXAMPLE OF DUTIES
Receive and process documents using automated recording program, entering applicable information for indexing recorded documents. Collect appropriate fee for services. Process incoming mail; copy and record checks in receipt log; post outgoing mail.Assist the public with research and records retrieval. Make certified or non-certified copies of requested documents. Balance daily fees collected and reconcile cash and checks with receipts. Prepare daily deposit to Treasurer when necessary. Complete document indexing in recording software application and perform error audit on data. Perform public Notary services as requested. Supervisory: None. OTHER JOB FUNCTIONS: May be tasked with performing related duties. Related duties as required are duties that may not be specifically listed in the position description but are within the general occupational series and responsibility level typically associated with the employee's classification of work.
SUPPLEMENTAL INFORMATION
SELECTION PROCESS: Following review of applications and resumes, the highest qualified applicants will be interviewed and may be tested. After a selection is made, all applicants not selected will be notified in writing. Skagit County reserves the right to use applications received for this posting to fill any other positions within this classification which may open within six months following the closing of this position.ADDITIONAL INFORMATION: Skagit County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.It is the policy of Skagit County to follow all federal and state laws to ensure non-discrimination in its employment practices.American with Disabilities Act (ADA) Notice: Individuals, who need an ADA accommodation to complete the application, test or interview process, please call: (360) 336-9433.The statements contained herein reflect general details as necessary to describe the essential functions of this position, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. Changes to the position description may be made at the discretion of the employer.
Salary : $24
