Maintenance Systems Clerk

POSITION SPECIFICS

Reports To:          Maintenance Systems Manager                     

FLSA Status:        Hourly 

ROLE

SUMMARY 

The Maintenance Clerk will be responsible for maintaining the MRO (Maintenance, Repair, Operational) spare parts inventory and keeping physical storage areas organized. They are responsible for processing storeroom transactions such as parts receiving, put-away, issuing, kitting and cycle counting among others. The Clerk will support ongoing maintenance work as needed with part information, parts delivery, or vendor communication. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Follow all MRO storeroom standard operating procedures related to parts organization and management.
• Provide feedback on and improvement suggestions for MRO storeroom standard procedures.
• Accurately conduct storeroom transactions such as parts receiving, labelling, put away, issuing, kitting, cycle counting and outgoing shipments.
• Work in CMMS (computerized maintenance management system) to enter, update, improve and manage parts data.
• Create and maintain 5S or best practice levels of cleanliness and organization within the parts storage areas.
• Implement ‘parts-in-storage’ reliability best practices in relation to parts storage methods and conditions.
• Support Maintenance Coordinator with parts ordering and vendor management as requested.
• Communicate and coordinate with department Planner and Coordinator to facilitate the proactive work management processes.
• Track and report data required for storeroom or maintenance performance metrics and KPI’s.
• Other duties as assigned.

Regular and predictable attendance is an essential function of this position.

SUPERVISORY RESPONSIBILITIES 

This position has no supervisory responsibilities.

QUALIFICATIONS

EDUCATION and EXPERIENCE

High School Diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.   Experience in CMMS entry and management preferred.

CERTIFICATES, LICENSES AND REGISTRATIONS

None.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES

• Ability to effectively handle multiple, concurrent projects requiring judgment and initiative.
• Proficiency using CMMS, MS Outlook, Word, and Excel.
• Able to work both independently and in a team environment.
• Able to work effectively in a fast-pace, time-critical environment.
• Excellent communication and problem-solving skills. 
• Able to use a 10-key with speed and accuracy.
• Excellent listening skills and attention to detail and accuracy.

WORKING CONDITIONS

PHYSICAL DEMANDS  

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The associate is frequently required to reach with hands and arms. The associate is frequently required to stand, walk, climb, stoop, and/or kneel. The associate must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. 

WORK ENVIRONMENT  

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is occasionally exposed to extreme cold (non-weather).  The noise level in the work environment is usually moderate.

REQUIRED TRAINING

This position requires training on Good Manufacturing Practices critical to the effective implementation of the Food Safety Plan and the maintenance of food safety, quality and process efficiency. Training is also required on how to identify food safety issues such as temperature control, cross-contamination, sanitation and cleanliness of the lines, etc., critical to the effective implementation of the Food Safety Plan and the maintenance of food safety, quality and process efficiency.