ADMINISTRATIVE ASSISTANT- CHILD CARE CENTER

DEPARTMENT: Child Day Care Center

POSITION: Administrative Assistant

SUPERVISOR: Program Director

SHIFT: Full-time, 9am-5:30pm

HOURLY RATE: $17.00-$18.00

Job Summary:

Maintain direct supervision, programming, health, and safety of children and staff when Director is not present.

Familiarize self with personnel and policy handbook, parent book and health plan book, and NYSOCFS revised state regulations.

Follow confidentiality policy at all times when it comes to children, parents/guardians, staff, and administration.

Maintain Center’s daily attendance record of all children enrolled, on a daily basis.

Collect and record group enrollment, daily health checks, and sign in/out sheets from Head Teachers on a weekly basis.

Provide information and tours to prospective families.

Keep track of all incoming calls inquiring about the availability of childcare at the Center.

Listen to all parents/guardians of enrolled children when Director is not present.

Makes self available to parents/guardians

Attends staff meetings, as scheduled, attends continuing education/in-service trainings as directed by supervisor.

Maintains professional, positive attitude with children, parents, staff, and supervisor.

Complete monthly menu, to be included in monthly newsletter.

Answer phones and takes messages.

Be sure monthly paperwork is prepared for teachers; daily attendance sheets and daily notes.

Provide copies of daily paperwork for teachers; group enrollment sheets, daily health checks, and sign in/out sheets and other forms necessary for children’s files.

Creates memos

Conducts and completes monthly safety check of Center and supplies.

Maintains inventory of supplies; laundry soap, paper towels, tissues…

Assist in direct supervision of any classroom area, should the need arise.

Performs responsibilities/duties of Director when Director is not present.

Performs any other duties assigned by Supervisor.

High School Diploma, and two years Secretarial experience, and experience supervising staff.

Additional Information:

Charles T. Sitrin Health Care Center Inc. endeavors to make applying for a position accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact HR_Dept@Sitrin.com.

Sitrin is an affirmative action/equal opportunity employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.