Human Resources/Payroll Generalist

Description

JOB SUMMARY:

Working closely with the Human Resource Manager, the Human Resources/Payroll Generalist interfaces and serves as a human resource point of contact for Sitnasuak Native Corporation and Subsidiaries (“SNC”). This position carries out responsibilities which require a high level of analytical ability in the following functional areas: employee relations, training, performance management, onboarding, policy implementation, recruitment/ employment, and employment law compliance. This position is also responsible for processing multi-state payroll and preparing accurate certified payroll reports. This position ensures compliance with federal, state, and local wage laws while maintaining precise payroll records and supporting audits.

ESSENTIAL FUNCTIONS:

Human Resources:

· Assist in developing, updating, and maintaining job descriptions, including position pricing, and determining FLSA status.

· Assist with onboarding and recruitment.

· Assist in responding to inquiries, communicate and ensure understanding by employees and management of laws, regulations, organization policies, procedures, and programs.

· Record employee information such as personal data, compensation, benefits, leave of absence information, performance reviews, and termination date and reason in Human Resource Information System (HRIS).

· Create reports and compile metrics. 

· Maintain department files and log in line with company policies and government regulations and provide copies of documentation to payroll and benefits file when needed.

· Examine employee files to answer inquiries and provide information to authorized people.

· Retain records according to company record retention requirements.

· Assist in developing internal work policies and procedures that comply with regulations, align with best practices, ensure consistent quality human resources services and support SNC’s values and business goals.

· Complete Personnel Action Notice (PAN) for updated employee information and statuses.

· Establish and maintain electronic personnel files, for active, inactive, and terminated employees in accordance with legal requirements and internal procedures. 

· Coordinate and document company provided training and maintain electronic files utilizing the Company HRIS systems.

· Work with Human Resources Manager with employee relations issues:

o  Assist with maintaining case files.

o Assist with review of disciplinary situations, terminations, layoffs and internal or external investigations and support management and employees to ensure fairness and consistency to avoid charges of unlawful discrimination and unfair labor practices.

o Draft disciplinary Corrective Action Forms and organize associated documentation and submit to the Human Resources Manager for review and finalization.

o Serve as a point of contact for employees to express concerns.

Payroll:

• Process weekly and/or bi-weekly payrolls for hourly and salaried employees in multiple states.

• Review timesheets for accuracy, job coding, and approvals.

• Prepare and submit certified payroll reports on a weekly basis.

• Maintain documentation supporting wages, classifications, and project assignments.

• Ensure compliance with applicable state prevailing wage requirements.

• Coordinate with project managers to verify job code allocations.

• Process garnishments and payroll deductions.

• Ensure compliance with federal, state, and local payroll regulations

• Support internal and external payroll audits.

• Respond to employee payroll inquiries in a timely and professional manner.

Other Duties:

· Respond in a timely manner to employee relations inquiries.

· Assist on special projects.

· Seek and participate in development and training opportunities.

· Work as a “team-player” with employees and co-workers in a respectful and supportive manner.

· Work in a constant state of alertness and in a safe manner.

· Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities

Requirements

KNOWLEDGE, SKILLS, & ABILITIES:

· Intermediate knowledge of Human Resources best practices, functional areas, and state and federal compliance as related to the field

· Ability to interpret and adhere to corporate policies and procedures and how they relate to company goals.

· Ability to prioritize and plan work activities; use time efficiently; plan for additional resources; set goals and objectives; develop realistic action plans for self and department.

· Ability to develop and follow detailed instructions and processes.

· Excellent interpersonal skills to work effectively and cooperatively with others.

· Ability to work independently with minimal oversight.

· Ability to adapt to changes in the work environment; manage competing demands; and change approach or method to best fit the situation.

· Ability to deal with frequent changes, delays or unexpected events.

· Ability to manage conflict effectively.

· Effective professional communication and interpersonal skills with regard to:

· Internal and external written, graphical, and verbal communications.

· Presentations.

· Working with other departments and personnel to accomplish business objectives.

· The ability to make decisions quickly and communicate effectively within a large and diverse organization is essential. 

· Strong self-motivation and work ethic; ability to work without direct supervision and ethically with co-workers.

· Strong technical and professional writing skills; ability to relay information clearly and informatively; edit work spelling and grammar, and present numerical data effectively.

· Ability to build effective working relationships with other affiliates within the SNC Family of Companies; exceptional follow-up skills.

· Ability to work productively under pressure.

· Excellent analytical and forecasting skills; ability to resolve problems timely, skillfully gather and analyze, information, and develop alternative solutions as needed. 

· Ability to add, subtract, multiply, and divide, find fractions, and decimals. Ability to compute rates, ratios, percentages and formulate and interpret bar graphs.

· Strong analytical and numerical skills.

· Ability to actively listen and aid internal and external customers as needed. 

· Ability to collaborate, partner, and exercise change management skills.

· Ability to foster a cooperative work environment.

· Ability to gather data, compile information, and prepare reports.

· Strong attention to detail and accuracy.

· Ability to meet strict deadlines

· Ability to work in an Alaska Native Corporation multi-company environment.

QUALIFICATIONS:

· A minimum of three years’ experience in Human Resources and/or Payroll.

· Proficiency with Microsoft Office Suite

· Familiarity with multi-state payroll processing is preferred.

· Familiarity with HRIS and payroll systems is preferred.

· A sound understanding of or willingness to learn about and respect the region, our communities, entities, culture, and especially Sitnasuak Shareholders and their descendants.

· Ability to travel up to 10% of the time when necessary.

· Valid state driver’s license and qualified to operate a vehicle.

· Ability to pass background screening.

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The majority of the work is performed in a fast-paced professional office setting. requiring a high degree of efficient and effective performance. The employee must exercise flexibility regarding last minute requests for project support and varied workloads. At times, there may be a need for occasional weekend and/or evening work to meet deadlines. 

PREFERENCE STATEMENT:

Preference will be given to Sitnasuak Shareholders and their descendants and spouses, and to Shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i).

Additionally, the Company's policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, the Company’s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.