Hotel HR Coordinator

The HR & Culture Coordinator plays a key role in creating exceptional employee experience while supporting the daily operations of the Culture & Team (CAT) Department. This position serves as a partner to the Director of Human Resources in building a positive workplace culture, attracting top talent, coordinating onboarding and training initiatives, and supporting employee engagement programs. This role is ideal for an HR professional who enjoys working with people, thrives in a fast-paced environment, and is eager to develop a career in Human Resources and Hospitality Leadership. The HR & Culture Coordinator will receive hands-on exposure to all aspects of the HR function while helping build a strong organizational culture and supporting the successful operation of a newly renovated lifestyle hotel.

Essential Functions

Recruiting & Talent Acquisition

• Coordinate job postings and recruiting activities.
• Assist with job fairs, hiring events, and community recruitment efforts.
• Screen applications and conduct initial candidate outreach.
• Schedule interviews and coordinate candidate communications.
• Prepare offer letters and onboarding documentation.
• Maintain applicant tracking and recruiting reports.
• Assist in building talent pipelines and community partnerships.

Onboarding & New Hire Experience

• Coordinate new hire onboarding and orientation activities.
• Prepare welcome materials and onboarding packets.
• Ensure completion of all required employment documentation.
• Assist new team members with onboarding questions and resources.
• Coordinate uniforms, name tags, and employee resources.
• Conduct onboarding follow-up and new hire check-ins.

Employee Engagement & Culture

• Support employee engagement initiatives and recognition programs.
• Coordinate monthly employee rallies and appreciation events.
• Assist with community outreach and volunteer activities.
• Maintain recognition boards and communication materials.
• Track employee milestones, anniversaries, and celebrations.
• Support employee surveys, stay interviews, and engagement efforts.

Training & Development Support

• Maintain training records and certification files.
• Track training completion and attendance.
• Assist with leadership development and training initiatives.
• Coordinate training schedules and materials.
• Support departmental training audits and compliance efforts.

Human Resources Administration

• Maintain personnel files and employee records.
• Assist with HR compliance audits and record retention.
• Process employment verifications and routine HR requests.
• Maintain confidentiality of employee information.
• Assist with HR reporting and administrative projects.
• Support Paycom administration and employee record maintenance.

Employee Relations Support

• Serve as a welcoming and approachable resource for team members.
• Assist with employee communication initiatives.
• Support the preparation of HR documentation and employee acknowledgments.
• Participate in HR meetings and departmental projects.
• Maintain professional and confidential handling of sensitive information.

Qualifications

Education

• Associate degree in Human Resources, Business Administration, Hospitality Management, or related field preferred.
• Equivalent combination of education and experience may be considered

Experience

• One to three years of hospitality, recruiting, human resources, employee relations, or administrative experience preferred.
• Experience with HRIS systems is preferred.
• Hotel experience preferred.
• Experience coordinating projects, events, or employee engagement activities preferred.

Knowledge, Skills & Abilities

• Passion for people, culture, and employee engagement.
• Strong communication and interpersonal skills.
• Excellent organizational and time-management abilities.
• Ability to maintain confidentiality and exercise discretion.
• Strong attention to detail and follow-through.
• Ability to learn new systems and processes quickly.
• Proficiency in Microsoft Office and HR technology systems.
• Positive attitude and willingness to learn and grow.

Working Conditions

• Ability to sit, stand, walk, and move throughout the hotel.
• Ability to lift up to 25 pounds occasionally.
• Ability to attend events, orientations, and recruiting functions as needed.
• Flexible schedule including occasional evenings or weekends for recruiting and employee engagement activities.