Proposal Coordinator - Westlake, OH

Company Overview

SiteOne Landscape Supply is the largest national distributor of landscaping products across the United States and Canada. As a leading supplier of wholesale goods for green industry professionals, we have a long history of serving those who design, build, and maintain outdoor spaces – from lawns and gardens to golf courses, sport fields and more. We pride ourselves on knowing our customers and their business better than anyone else and providing them with a one-stop shop of extensive inventory covering irrigation, lighting, turf and landscape maintenance, hardscapes, nursery, and pest control supplies.

At SiteOne, we are passionate about delivering an outstanding customer experience and will stop at nothing to help our customers win. We know that our associates are the key to this success, and our commitment to the SiteOne DNA and support for our associates through development programs, benefits, and perks align with our vision to "Be a Great Place to Work for Our Associates". We foster a culture of safety, teamwork, and continuous improvement. With over 700 locations and exciting expansion ahead, now is the perfect time to join SiteOne and grow Stronger Together™!

Position Overview

What You'll Do

• Research, interpret, prepare, and submit responses to government and municipal IFB, RFB, and RFP solicitations, ensuring submissions are accurate, complete, responsive, and submitted in accordance with bid opening deadlines and requirements.
• Gather, review, and organize bid documents, including specifications, special provisions, and addenda, to ensure full understanding of scope and compliance requirements.
• Print, organize, and stage bids by due date for the department, ensuring bid packages are properly prepared, prioritized, and available to support an orderly workflow and timely submission.
• Complete bid bond, insurance certificate, and other compliance-related documentation in accordance with public‑sector solicitation and contractual requirements.
• Prioritize and manage multiple bids simultaneously by due date, complexity, and bid opening time while maintaining strict adherence to public‑sector procurement timelines.
• Monitor mail, email, procurement portals, and bid platforms to identify solicitations, addenda, awards, purchase orders, and post‑bid communications.
• Communicate and work collaboratively with field sales, branch teams, and internal stakeholders to resolve scope questions, product availability, substitutions, pricing, and bid compliance issues.
• Maintain, update, and submit vendor registrations, applications, renewals, and prequalification documentation to ensure SiteOne Landscape Supply remains an eligible and qualified bidder.
• Conduct post‑award and post‑bid follow‑up to obtain award notifications, bid tabulations, and competitive information to support future government and municipal bids.
• Prepare, scan, file, collate, and index bid records and supporting documentation to ensure audit‑ready retention and retrievability.
  
  

This role is fully onsite at our office in Westlake, OH, where in-person collaboration is a key part of our culture. The position requires five days per week in the office.

Skills We Are Seeking

• High level of attention to detail with the ability to identify omissions, compliance risks, and instruction deviations.
• Ability to work effectively in a team‑oriented environment, coordinating across sales, operations, and compliance functions.
• Strong organizational and time‑management skills to manage deadline‑driven public‑sector bids.
• Understanding of purchasing and inventory management philosophies.
• Analytical skills and math aptitude combined with excellent customer service and communication skills.
• Proficient computer skills, including MS Office; experience with electronic bidding portals preferred.
  
  

Education And Experience

• High school diploma or equivalent.
• 1 to 3 years of experience in or strong working knowledge of irrigation and landscape supplies; exposure to government or municipal bidding preferred
  
  

Compensation & Benefits

Hourly Rate: $18.00 to $19.00 per hour (non-exempt). Compensation is based on experience and job-related qualifications.

• Competitive Compensation
• Medical, Dental and Vision plans
• Paid Time Off, Paid Holidays
• DailyPay available!
• 401k with company match
• Tuition Reimbursement
• Lucrative Associate Referral Program
• Company Apparel and Work Boot Vouchers
• Opportunity for Advancement
• Paid Training and Business Certifications Available
• Free Counseling Services/Employee Assistance Program
• Life Insurance and Short- and Long-Term Disability Insurance
• Product Discounts
• Most Branches never work Sundays!
  
  

SiteOne Landscape Supply is strongly committed to providing equal employment opportunities for all associates and all applicants for employment. All employment decisions at SiteOne-including those relating to hiring, promotion, transfers, benefits, compensation, placement, and termination-will be made without regard to race, color, national origin, genetic information, creed, sex, sexual orientation, gender, gender identity, religion, age, veteran status, uniform service, pregnancy, disability, or any other factor protected by applicable law.

If You Are Ever Unsure Whether a Message Is Really From SiteOne, Here’s How To Protect Yourself From Recruiting Scams

• SiteOne will never ask for payment, sensitive personal info, or documents over email, messaging apps., or interviews
• All SiteOne job openings and updates will be posted on our official careers page: https://careers.siteone.com/
• SiteOne job related emails will be sent with a @siteone.com. All other variations are likely fraudulent.
• You can always reach our SiteOne team directly at Recruiting@siteone.com to confirm
  
  

Starting pay will depend on factors such as location and experience, and will always meet or exceed applicable state and local minimum wage laws.