Executive Assistant

About Us:

Sitecore’s mission is to provide cutting-edge DXP solutions that enable the world’s greatest brands to craft truly unforgettable experiences for their customers. A highly decorated industry leader, Sitecore brings content, commerce, and data into one connected platform that delivers millions of digital experiences every day. Thousands of blue-chip companies, including American Express, Porsche, Starbucks, L’Oréal, and Volvo Cars, rely on Sitecore to provide more engaging, more personalized experiences for their customers. Under the leadership of our new product-centric CEO, we are poised to continue to push the boundaries of marketing technology and shape the future of customer engagement. Learn more at Sitecore.com.    

 

About the Opportunity:

The Executive Assistant to the President of Sales (AMS) will provide high-level administrative support, including complex scheduling, calendar management, travel coordination, invoice routing, meeting preparation, and presentation assistance. This role will organize and support a high volume of weekly and ad hoc meetings, including note-taking and follow-up, and will interface regularly with key stakeholders, investors, and C-level leaders.

Responsibilities:  

• Day-to-day administration and coordination of all areas of executive support for our President of Sales
• Scheduling, calendaring, travel, invoice approval routing, and follow-up, meeting and office support, presentation prep assistance, and other administrative activities.
• Handle travel arrangements and make frequent revisions as needed
• Schedule and coordinate numerous weekly and ad hoc meetings to include note-taking and follow-up.
• Interact with key contacts, investors, and other C-level individuals
• Manage meetings for cross-departmental initiatives
• Some but limited travel
• Other duties as required 
  
  
  

Job Qualifications:  

• You will be a great fit on our team if you are personable, have a sense of humor, and a positive attitude
• 5 years’ Executive Administrative Assistant experience to C level 
• Professional demeanor – ability to engage at all levels with Sitecore employees, ELT, customers, and partners
• Calendaring – managing multiple calendars within a dynamic, fast-paced environment, across multiple time zones, countries, and continents. 
• Meeting coordination – setting up group meetings, note-taking, and follow-up on action items 
• Travel coordination – researching global COVID restrictions and policies for travel, including airlines, transportation, lodging, meeting schedules, agendas,
• Financial assistance – Approval of expenses and accounting support for PO’s in Coupa.
• Excellent verbal and written skills 
• Extremely high level of discretion pertaining to confidential information 
• Expert on meeting technology, Microsoft Office, balanced skills across Word, Excel, and PowerPoint. 
• Superior time management and organizational skills
  
  
  

Additional Information: 

As a step in our recruitment process, all final candidates will undergo a personal profiling assessment to help us understand potential future employees. Please note that this is not a decision-making tool, and is used only to supplement our recruitment process.

After an offer is made and accepted, E-verify will be utilized to establish your identity and employment eligibility as required by the U.S. Department of Homeland Security.  Sitecore is proud to be an equal opportunity workplace. We are committed to equal employment opportunity without unlawful regard to race, color, ancestry, religion, gender, national origin, sexual orientation, age, citizenship, marital status, disability, veteran status, or any other local legally protected characteristic.  

 

 

Bethany Parthun